Administrator

1 week ago


Toronto, Ontario, Canada Black & McDonald Full time

ABOUT THIS JOB OPPORTUNITY

Black & McDonald's Facilities Management & Operations team is expanding. If you're a dedicated and team-oriented professional eager to contribute to a dynamic team, then this position is perfect for you.

The Administrative Assistant role is based in Downsview/North York and typically reports to the Senior Operations Manager. Responsibilities include:

  • Entering timesheets
  • Processing expenses
  • Assisting in Proposal Preparation
  • Purchase orders
  • Ordering material and supplies
  • Document controls
  • Change order controls
  • Requesting subcontractor PO's from legal department
  • Maintaining and preparing reports from manual or electronic files, inventories, mailing lists, and databases
  • Ordering office supplies, servicing office equipment, and arranging major repairs
  • Other necessary duties

REQUIRED COMPETENCIES

  • Effective Communication
  • Customer Focus
  • Accountability
  • Teamwork and Collaboration
  • Respect for Others

EDUCATION REQUIREMENTS

  • High School Diploma
  • Degree or Diploma in Office Administration or related field is an asset

EXPERIENCE REQUIREMENTS

  • 3-5 years of administrative experience in an office setting
  • Experience in the construction industry is a plus

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Proficiency in:

  • Organization and time management
  • Working effectively under pressure
  • Meeting deadlines
  • Being self-motivated, multitasking, and working independently

Proficient in:

  • MS Office (Word, Excel, Project)
  • JD Edwards or an Oracle-based ERP system an advantage

Black & McDonald values diversity and invites candidates with disabilities to apply. Accommodations are available upon request throughout the recruitment process.

  • Supportive and collaborative work environment
  • Firm rooted in family values
  • Diverse learning and growth opportunities
  • Stability and continuous investment in personal development
  • Competitive compensation and benefits

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