Summer Intern, Mailroom Coordinator

6 days ago

Toronto, Ontario, Canada BGIS Full time

Who are we?
BGIS is a leading provider of customized facility management and real estate services.

With our combined team of over 7,200 globally, we focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses.


Through our shared values, we focus on building a sustainable future, diversity and belonging, and providing continuous learning and development.


What will you gain as a student or new graduate?
Our student programs and new graduate opportunities offer a chance to explore BGIS from the inside:

  • Mentoring Experience
  • Job Shadowing
  • OntheJob Learning
  • Leadership Networking
  • Industry and Client Experience
  • Future Leaders Program
  • Peer Networking Events
  • Case-Study Competitions

SUMMARY
The Distribution Services Coordinator is responsible for receiving, distributing and shipping mails and packages.

Start date:
May 2023

End date:
September 2023

Location:
On-site, at First Canadian Place in Toronto

KEY DUTIES & RESPONSIBILITIES

  • Receives, sorts and distributes incoming mail/courier envelopes, packages and boxes.
  • Prepares, determines method of shipment and ships outgoing mail and packages. Weighs outgoing mail and applies appropriate postage and prepares shipping documentations
  • Deliver office supplies received from supplier and makes returns as requested
  • Delivers courier packages, letters and other items to tenants
  • Maintain records of incoming and outgoing packages and from waste and recycling collection
  • Maintains records for all incoming and outgoing mail and packages
  • Book, manage and provide dates for main floor conference rooms and East Lounge events
  • Set up meeting and conference rooms according to tenant requests
  • Ensures the mailroom is maintained in an organized manner
  • Other duties as assigned for specific locations.

Knowledge & Skills

  • Currently working towards a university/college degree or diploma
  • Ability to process volumes of mail and packages timely and accurately
  • Ability to perform manual physical labor walking, sorting, etc. for a sustained period of time
  • Ability to lift heavy packages up to 50 lbs
  • Ability to operate mailroom equipment
  • Basic computer proficiency to maintain records of incoming and outgoing mails and packages

Licenses and/or Professional Accreditation

  • None required


At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization.

We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds.

We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

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