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Document Quality Advisor
3 months ago
Document Quality Advisor for a
12-month contract position with possible extensions in
Calgary, Alberta.
Must be legally entitled to work in Canada.
Hybrid schedule, at least 4 days in the office. 8 hours a day, 40 hours a week.
It is NOT a remote role.
Role Description
We are looking for an experienced and detail-oriented Document Quality Advisor.
This position will be responsible for the management & control of the Superior Refinery master process safety data / drawings to be compliant with and support the Company Operational Integrity Management (COIMS) Element 4 Information Management (IM) practices and OSHA Process Safety Information requirements, including Management of Change (MOC).
Successful applicants will have a strong background in information management to provide quality control on project engineering drawing deliverables metadata handed over from projects to ensure company expectations are met and the drawings represent the asset engineering information expected.
Applicants must be passionate, dynamic, energetic, and persistent to drive change and transition refinery to modern data driven systems, including development of methodology and procedures.
Responsibilities
- Review and quality check incoming process safety information and drawings packages to ensure all required drawings/technical/ safety / operations documents are received contain accurate information.
- Manage equipment & instrument databases, assign equipment & instrument numbers as requested.
- Ensure equipment tags contain the consistent and correct metadata, providing a way to quickly get process/asset/equipment documents in a timely manner for refinery's daily operations.
- Maintain control of Process Safety Information master copies of drawings, technical / operations / safety documents and technical documents issued to internal/external users.
- Collaborate with technical services, maintenance, and operations function of the Superior Refinery.
- Work effectively with staff at various levels, within the refinery and with the corporate head office with tact and diplomacy
- Ensure current revision of all Process Safety Information, including Safe Operating Procedures, drawings, technical / operations / safety documents are available, issued and tracked. Assign document numbers as requested. Support management of concurrent engineering & redline processes.
- Maintain control of Process Safety Information master copies of drawings, technical / operations / safety documents and technical documents issued to internal/external users.
- Review and quality check incoming process safety information and drawings packages to ensure all required drawings/technical/ safety / operations documents are received contain accurate information.
- Manage equipment & instrument databases, assign equipment & instrument numbers as requested.
- Provide training to Site team when required for Process Safety Information management. Collaborate with internal stakeholders and team members to identify and change current processes for more efficient working activities.
- Create valueadd dashboards to track data quality across departments for accurate, timely information. Good data will help increase production time by limited asset downtime, Process Safety incidents which will ultimately reduce operational and incident costs.
Required Skills and Experience
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Understanding of taxonomy, metadata, and document management practices. Tracking record managing KPI and records retention compliance.
Managing documents in a controlled environment, revision tracking:
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Demonstrated experience in writing and implementing information management standards, procedures, and processes
:
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Understanding of various systems such as MSDP (procedural documents), SAP PM (Plant Maintenance data) and TechDocs (Engineering documents)
:
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Demonstrated understanding of engineering and supporting documentation, revision control, review & approval process, understanding Project life cycle
:
- Proficiency in identifying Engineering Drawing document types.
- Detail attention to data and the ability to create comparative analysis to identify and correct integrity issues.
Proficient in MS Office and Livelink, and Share Point
:
- Demonstrated experience of driving positive change with passion, energy, and persistence.
- Demonstration of strong communication and interpersonal skills.
- Demonstrated strength in analytical skills and attention to detail.
- Demonstrated ability to meet deadlines, handle multiple tasks and prioritize.
- Demonstrated ability to work independently or within a Team. Function well in a fastpaced environment.
- Working Knowledge of petroleum/oil& gas industry; Engineering disciplines, Terminology/industry accepted file types (.dgn,.tif, etc).
