Academic Administrative Assistant

The same philosophy of personal attention that distinguishes Yorkville Education Company as a leading provider of post-secondary education also makes us an exceptional place to work. We are a modern and progressive institution that prioritizes diversity, opens doors to those often overlooked, and provides pathways to successful careers.

Yorkville Education LP launched in 2004 with a simple idea: to offer people in search of a purposeful path with the flexible, rigorous, and career-focused degrees they need to succeed. With campuses in Ontario, British Columbia and New Brunswick, we equip our online and on-campus graduates from both Yorkville University and Toronto Film School with the professional knowledge, skills and designations that employers seek out.

Every member of our team – from the President, right on down to the newest hire – shares a passion for learning, teaching, and growing, both as individuals and as a collective. While our focus remains on providing our students with transformative, accessible and flexible higher education pathways, we also nurture an inclusive, supportive, and genuinely kind work environment for our employees in three provinces and remotely.

If you want to help transform the Canadian post-secondary education landscape and shine a light on academic excellence, please join us.

Who we need

Reporting to the Principal (Interim Principal), we are looking for a Part-Time Academic Administrative Assistant to join our team in New Westminster. You will ensure the seamless coordination and execution of contracts, high-priority meetings, and communications. You will foster a welcoming and responsive environment for faculty, staff, students and third-party partners, acting as a supportive resource to others.

This is a 16 hour per week position split over 2-4 days.

What's in it for you

Immediate impact, career growth and exposure. We are disrupting education, and you will be an invaluable player. You will be part of a highly visible, warm, welcoming office and a progressive organization hungry for transformation. You will immediately benefit from support, mentorship, autonomy, and exposure. This is a rewarding career move for someone curious, energetic and driven to do more.

Joining us now is an opportunity to invest your passion for education, project management, ethics, and research, gain incredible insights and open doors to your own career in student services, programming or another area of academia. In addition, as part of the full-time staff here, you will be able to register and attend courses and programs we offer - for free.

What you will do:

• Assist senior teams. You will work with the senior academic team, providing support with academic appeals, student services, operations, and other program support as required. You will coordinate across teams, working with the Registrar, Faculty, and others to problem solve and ensure students, staff, and faculty are set up for success every term.
• Project work. You will help roll out a governance framework and process for our student appeals, and work closely supporting the Academic Appeals Committee.
• Support committees . You will maintain files for campus-wide academic and operational committees, including Academic Council, Campus Operations Committee, ad hoc committees and working groups.
• Maintain documentation. You will update and disseminate term and annual campus governance and administration schedules, liaising with Regulatory and Governmental Affairs to ensure accuracy. You will maintain and ensure currency of campus Faculty Handbook.
• Provide administrative and clerical support. You will organize and optimize operations, schedule meetings and events, organize travel, process expense claims, and help prepare for regulatory site visits.
• Build relationships. You will foster collaboration and open communication with staff, faculty, students, school personnel, and third parties.

What you bring:

• The education and experience. You may have a diploma or degree in a business-related field or have gained your knowledge in other ways. You have experience supporting managers, managing filing and communications, and coordinating meetings, ideally in a higher education environment. You take ownership of your work and seek new opportunities for learning and growing. You are curious, energetic and driven to perform independently and as part of a team.
• The project management skills. You have experience coordinating projects from end to end. You are a creative problem solver, able to balance and change priorities, anticipate and respond to issues, and manage details. Your focus is on accomplishing every milestone, following processes and proactively resolving or circumventing issues.
• The technical skills. You have expertise in MS Office Suite and familiarity with project management, productivity, and communication tools.
• The interpersonal skills. You have professional communication skills, including conducting and tracking research, writing documentation, and creating reports. You can influence without authority, manage conflict, and nurture trusting relationships at any level. You respect and appreciate diverse experiences and opinions.

What does the best of all worlds mean at Yorkville Education?

• An atmosphere that successfully blends an entrepreneurial culture with education. We value innovation and continuously look towards expanding our programming, working with the latest research, tools, and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current, and be future-forward.
• The chance to accelerate your career and disrupt education by responding to the needs you see and purposefully challenging the status quo. Everything we do here is about delighting and engaging our employees - and ultimately our students- from mentorship to teaching, from creative outlets to analytical ones.
• A place where all individuals feel welcomed in the academic and workplace environments and can bring their authentic selves to the educational and work spheres. We celebrate the full range of human diversity, and we acknowledge that equal access to opportunities and services may require the removal of barriers that equity-seeking communities experience in trying to obtain this access.
• The opportunity to grow with access to free courses, certifications, and programs - right up to our Doctorate offerings.
• An appreciation for the insights and skills you bring to work with a competitive salary and comprehensive benefits, including a wide breadth of wellness services, and a work-life balance.

Join us

We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we are looking for, express your interest now.

Diversity, equity and inclusion are a critical component of life at Yorkville Education Company and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous, and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community, and other equity-seeking groups.

Yorkville University is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability, please notify Human Resources at ext