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Administrative Assistant
7 days ago
First Onsite is seeking to hire a
Full-time Administrative Assistant _which we call a File Manager._**Are you a director of first impressions? Do you have a sense of urgency that drives you to do and be better at work? Are your computer, communication, and organizational skills savvy? Do you enjoy a good laugh while providing positive experiences for your colleagues and customers? Do you inject fun and efficiency into your workday?
A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT - FILE MANAGER
As the Administrative Assistant, you are an organizational expert You manage multiple job files at one time from initiation through to receipt of payment.
You are responsible for the quality of each file in terms of accuracy and completeness, combined with making sure that timelines are met.
Following our standard operating procedures, you complete data entry, tracking, and updates.If any filing issues occur, you report them to the management lead and assist in providing a plan of action.
Daily, you collaborate with Project Managers (PM) and Construction Managers (CM) regarding projects requiring attention and/or approaching deadlines to ensure no slippage in project planning.
QUALIFICATIONS
- 23 years of experience in restoration, construction or the insurance industry is preferred
- Excellent computer skills and experience in Claim Trak, Word, Excel, Outlook, Xactimate, and XactAnalysis is preferred
- A passion for customer service
- A willingness to support and collaborate with your teammates on all occasions
ARE YOU READY TO JOIN OUR OFFICE TEAM?
We thank all applicants, however, only those selected for an interview will be contacted.
- In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation._
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