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Executive Assistant

3 months ago

Richmond Hill, Ontario, Canada Art Gallery & School Full time

Job Title:
Executive Assistant

Location:
Markham, North York Area

Company:


We are a vibrant and dynamic art gallery and art school located in the heart of Markham, North York area.

Dedicated to promoting creativity and fostering artistic talent, we offer a range of exhibitions, workshops, and educational programs to inspire individuals of all ages and backgrounds.


Position Overview:

Responsibilities:

  • Manage executive calendars, appointments, and meetings, ensuring efficient scheduling and coordination.
  • Assist in the preparation of documents, presentations, and reports for internal and external stakeholders.
  • Coordinate travel arrangements and accommodations for executive team members as needed.
  • Maintain organized filing systems and databases, both digital and physical.
  • Act as a liaison between the executive team, staff, clients, and external partners.
  • Provide support during events, exhibitions, and workshops, including logístical coordination and customer service.
  • Assist with special projects and initiatives as assigned by the executive team.

Qualifications:

  • Previous experience in an administrative role, preferably in a gallery, school, or related field.
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Excellent communication and interpersonal skills, both verbal and written.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Flexibility to adapt to changing priorities and deadlines in a fastpaced environment.
  • Fluency in both English and Mandarin is preferred; additional languages are a plus.
  • A genuine passion for the arts and a desire to contribute to a creative and inspiring environment.

Salary and Benefits:
The hours and pay for this position will be determined based on experience and qualifications. We offer competitive compensation packages and opportunities for professional development within our organization.

Benefits:

  • Casual dress
  • Onsite parking

Schedule:

  • Monday to Friday
  • Weekends as needed

Language:

  • Mandarin (preferred)

Work Location:
In person