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Academic Program Administrator

3 months ago

Montreal, Quebec, Canada McGill University Full time
Please refer to the

job aid for instructions on how to apply.

Position Summary:

KEY ROLES:


Administer, analyse, supervise, manage or direct the activities related to the University's administrative procedures, policies and processes to support the administration of a faculty/department/unit.

Perform and organize activities to support operations of the University such as administration, finance, human resources, communications, student affairs, and physical resources.

Foster relationships with other units and external organizations.

Primary Responsibilities:
(i) Perform and organize activities to support the daily operations of the unit by ensuring that administrative services are carried out in accordance with established goals and objectives.

(ii) Implement administrative procedures or systems that are moderately complex in support of the faculty, department or unit's operations and ensure activities meet or exceed established quality requirements.

(iv) Monitor and reconcile accounts; assist in the preparation of reports and statements. Approve expenditures within established guidelines.

(v) Plan meetings, conferences, luncheons and special events. Record and distribute minutes.

(vi) Administer computer software licenses and distribution of hardware.

(viii) Maintain space inventory and interact with facility service units for required services to the building, such as renovations, security, emergency responses, safety, etc.

(x) Compile statistics and data for inclusion in reports. Update documents and reports, either in print or on the website.

(xi) Provide support for student affairs and academic administrative activities.

(xii) Establish and foster effective working relationships by identifying needs and providing support in the delivery of services.

(xiii) Assess and resolve administrative problems. When appropriate, inform supervisor and formulate recommendations.

(xiv) Attend meetings.

Other Qualifying Skills and/or Abilities

  • Experience in providing daytoday administrative support to a unit, including management of calendar, logistics and finances.
  • Demonstrated organizational skills, ability to multitask and work simultaneously on several projects, ability to prioritize to meet deadlines and adapt to changing circumstances.
  • Proven ability to communicate and interact with a wide variety of stakeholders from high level administrators to students.
  • Ability to work independently and as part of a team, high level of professionalism and discretion
  • Experience supporting committees, preparing agendas, and writing minutes and reports an asset.
  • Computer competency in Microsoft Office and web management
  • English and French, spoken and written
  • Minimum Education and Experience:
  • DEC III 3 Years Related Experience /

Hourly Salary:
(MUNACA Level H) $ $39.78

  • Hours per Week:
Full time)

Supervisor:
Associate Director, Academic Programs and Planning

Position End Date (If applicable):

  • Deadline to Apply:
- ._