Field Administrator

2 weeks ago

Calgary, Alberta, Canada NCSG Hauling and Rigging Full time

Position Overview

Responsibilities:

  • Enter invoices in our NCSG system (NexGen) and respective client data bases as required i.e. ADP/Cortex.
  • Submitting invoices to customers by their preferred method, ensuring all invoices as approved both internally and externally (as required by customer contracts) prior to submission.
  • Collect and organize timesheets to submit for manager's approval.
  • Ensuring that all AR is complete for month end close process.
  • Assist with the maintenance department with shop work orders as needed.
  • Ensure all AP invoices received in billing packages are approved and submitted to AP daily.
  • Problem solving accounts receivable contract issues as it relates to billing both internally & externally.
  • Weekly and monthly reporting to customers as determined by contracts.
  • Willingness to accept assignments on an as needed basis, including any special projects which may arise, in order to promote an atmosphere of teamwork.
  • Highly organized with the ability to manage multiple priorities and deliver assignments on time.
  • Ability to communicate and interact effectively with all levels of staff and customers, both verbally and in writing.
  • High attention to detail and demonstrates good judgment.
  • Strong computer skills.
  • Effective time management skills with the flexibility to work the hours required to get the job done during peak times.
  • Assist with maintaining incoming calls and directing them to the appropriate personnel.
  • Provide administrative support to managers, supervisors and staff within the branch.
  • Complete new hire packages with appropriate policies and forms from HR, HSE and transportation.
  • Assisting new hires with paperwork completion and setting them up for internal online training as required.

Experience Required:

  • Previous Accounts Receivable experience required.
  • Experience with Nexgen software and other fleet management programs considered an asset.
  • Experience with Microsoft Office Suite including Word and Excel.

Skills / Abilities:

  • Accommodating, personable and comfortable dealing with a variety of internal and external stakeholders.
  • Must be highly organized and able to handle a full workload while having strong attention to detail.
  • Must be able to work well in a team environment, but also possess the ability to work independently when required.
  • Understand the confidential nature of the role.
  • Able to effectively communicate verbally and written.
  • Must be able to solve minor problems and address concerns while having little or no supervision.

COMPANY OVERVIEW:

Benefits:

  • Casual dress
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • RRSP match
  • Vision care

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Experience:

  • Administrative experience: 1 year (preferred)
  • Accounts receivable: 1 year (preferred)

Work Location:
One location

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