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Office Administrative Assistant

3 months ago

Vancouver, British Columbia, Canada Simplex Home Design Ltd. Full time

Education:
Secondary (high) school graduation certificate

  • Experience: 1 year to less than 2 years

Tasks:

  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Establish and implement policies and procedures
  • Organize and administer staff consultation and grievance procedures

Computer and technology knowledge:

  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • MS Outlook

Transportation/travel information:

  • Public transportation is available

Work conditions and physical capabilities:

  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail

Personal suitability:

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Team player
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week