Ss2023-96: Secretary Secondary

7 days ago


West Vancouver, British Columbia, Canada School District #45 (West Vancouver) Full time

POSTED:
May 8, 2024

CLOSING DATE: 1:00pm, May 15, 2024

COMPETITION # SS

SECRETARY - SECONDARY

Permanent Assignment

West Vancouver Secondary School

Effective Immediately

35 hours per week

Salary starts at $26.25/hr at Step 1

Why West Vancouver Schools?

West Vancouver Schools, the premier place for learning, has a long-held reputation for excellence and innovation.

Our motto endorses our vision that we aspire to provide the finest educational experience in the country - for our children, our employees, our community and our world.

We support this vision in the work we do, and the drive to be the first and best is clear, both inside and outside the organization.


Summary of Duties:


Reporting to and under the daily direction and guidance of the Administrative Assistant, the Secretary is responsible for providing various general secretarial services for the school, using both computerized and manual systems.

The duties and responsibilities assigned will vary for each position, based on individual school needs.

composes and prepares routine correspondence; enters data, designs, types, formats, edits and/ or proofreads a variety of materials

retrieves, compiles and/or prepares various operational information (e.g. permanent record cards, interim reports, transcripts, passport to education)

gathers, solicits articles/ photos from staff, students, parents, community groups; types/ formats and issues approved school newsletters/ papers

photocopies, files, cuts, punches, staples, labels and collates materials (e.g. mailouts, provincial exams)

sorts/ screens and distributes mail/delivers to Post Office


provides backup front counter reception and switchboard services; relays messages; calls students to office; directs visitors; answers routine inquiries from students, parents, staff, community, etc.

on various school matters; receives/ records students who are late or require early dismissal; ensures authorization; issues appropriate slip

provides information, takes student registrations/ transfers and confirms documentation; sets up appointments with counselor; establishes and maintains files (i.e. student files, PR cards, etc.); requests/ forwards student files

operates standard office equipment including computer (word processing, spreadsheets, database, desktop publishing, graphics, scanners, student information system, data entry, power point), E-mail, PA system, switchboard, postage meter, photocopier, facsimile

performs other comparable duties as assigned which are within the area of knowledge and skills required by the job description

Required Qualifications and Experience:

Grade 12 Graduation

Good command of written/ spoken English (grammar, spelling, punctuation)

Ability to use judgement and tact in providing information

Good knowledge of office procedures and standard office equipment including Windows based office computer systems and business software

Minimum keyboarding speed of 50 wpm

Good organizational, interpersonal and communication (oral and written) skills

Ability to meet deadlines and deal effectively with constant interruptions

OR an equivalent combination of training and experience

Desirable Qualifications and Experience

Knowledge of School District administrative software

Knowledge of School District operations

St. John's Ambulance-Emergency First Aid Certificate or SOFA with CPR

Fluency in written and spoken French (some schools)

Secretarial training at post-secondary level


Successful applicants not currently employed by West Vancouver Schools are required to sign a "consent for Criminal Record Search" to permit a criminal record review.



  • West Vancouver, British Columbia, Canada School District #45 (West Vancouver) Full time

    POSTED: February 9,2024CLOSING DATE: 1:00pm, February 16, 2024COMPETITION # SS ADMINISTRATIVE ASSISTANT - ELEMENTARYPermanent AssignmentChartwell ElementaryEffective Immediately37.5 hrs/weekSalary starts at $29.53/hr at Step 1Why West Vancouver Schools?West Vancouver Schools, the premier place for learning, has a long-held reputation for excellence and...


  • Vancouver, British Columbia, Canada School District #52 (Prince Rupert) Full time

    School District No. 52 (Prince Rupert) is located within traditional Ts'msyen Territory on the beautiful north coast of B.C. and services the small communities of Hartley Bay and Port Edward in addition to the City of Prince Rupert. Currently we have one secondary school, one middle school, five elementary schools, one store-front site and one "on reserve"...


  • West Vancouver, British Columbia, Canada School District #45 (West Vancouver) Full time

    POSTED: March 26, 2024CLOSING DATE: 1:00pm, April 2, 2024COMPETITION # SS HEAD CUSTODIANTemporary AssignmentWest Vancouver SecondaryEffective Immediately until the return of the incumbent.37.5 hours per weekSchedule: Monday to Friday, 6:30 AM- 2:30 PMSalary starts at $26.00 at Step 1 - $ 28.87 at Step 2Why West Vancouver Schools?West Vancouver Schools, the...


  • West Vancouver, British Columbia, Canada School District #45 (West Vancouver) Full time

    POSTED: April 3,2024CLOSING DATE: 1:00pm, April 10, 2024COMPETITION # SS EDUCATION ASSISTANT(S)Postings for the School YearEffective immediately to June 30, 20241 Position AvailableLocation: Pauline Johnson29.5 hour per weekSalary starts at $30.33/hrs. at Step 1, plus 16% in lieu of benefits.Why West Vancouver Schools?West Vancouver Schools, the premier...


  • West Vancouver, British Columbia, Canada School District #45 (West Vancouver) Full time

    POSTED: Jan 23, 2024CLOSING DATE: 1:00pm, Jan 30, 2024COMPETITION # SS OFFICE SUPPORT CLERKTemporary AssignmentSentinel SecondaryEffective Immediately to June 28, 202425 hours per weekSalary starts at $24.65/hr. at Step 1 plus 16% in lieu of benefitsWhy West Vancouver Schools?West Vancouver Schools, the premier place for learning, has a long-held reputation...


  • West Vancouver, British Columbia, Canada St. Clement's School Full time $30

    POSTED: August 28, 2023 CLOSING DATE: June 28, 2024 at 1:00 pm COMPETITION # SS CASUAL/ON-CALL EDUCATION ASSISTANT Apply to this posting if you are interested in Casual/On-Call work as an Education Assistant Effective September 5, 2023 to June 28, 2024 Salary starts at $30.33/hr at Step 1, plus 16% in lieu of benefits Why West Vancouver...


  • Vancouver, British Columbia, Canada York Region District School Board Full time

    Qualifications and Experience: Grade 12 Graduation Post-secondary training such as Special Education Assistant certificate or related courses Recent experience & training supporting ABA program Individual postings may require specialized courses or skills Proven success in establishing and maintaining effective working relationships with parents, teachers...

  • Executive Assistant

    7 days ago


    Vancouver, British Columbia, Canada North Vancouver School District #44 Full time

    Executive Assistant - Secretary TreasurerCore FunctionThe Executive Assistant to the Secretary-Treasurer provides support to the Secretary-Treasurer by efficiently and effectively handling administrative duties and responsibilities of the Office of the Secretary-Treasurer and the Board of Education in all matters pertaining to the Board's corporate affairs,...

  • sales secretary

    1 week ago


    Vancouver, British Columbia, Canada OIEG Oxford International Education Group Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasksArrange and co-ordinate seminars, conferences, etc.Work with the marketing department to understand and communicate marketing messages to the fieldMaintain and manage digital databaseConsult with clients after sale to provide ongoing supportAssign,...

  • secretary-clerk

    1 week ago


    Vancouver, British Columbia, Canada North American Produce Sales Full time

    Education: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceTasksRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesGreet people and...

  • Secretary-clerk

    1 week ago


    Vancouver, British Columbia, Canada North American Produce Sales Full time

    Education: Secondary (high) school graduation certificate Experience: 2 years to less than 3 years- or equivalent experienceTasks: Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic...

  • Secretary-clerk

    1 week ago


    Vancouver, British Columbia, Canada Herald Language College Vancouver Full time

    Education: Expérience:Education: Secondary (high) school graduation certificateWork setting: EducationTasks: Arrange and coordinate seminars, conferences, etc. Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Answer telephone and relay...


  • Vancouver, British Columbia, Canada Makkar Immigration Consultants Full time

    Education: Secondary (high) school graduation certificate Experience: Experience an assetTasks: Arrange and coordinate seminars, conferences, etc. Supervise other workers Train other workers Record and prepare minutes of meetings, seminars and conferences Schedule and confirm appointments Answer telephone and relay telephone calls and messages Compile data,...


  • Vancouver, British Columbia, Canada School District #44 (North Vancouver) Full time

    C.U.P.E. JOB VACANCYICT Administrative Assistant - 35 hrs/weekWHO WE AREFrom coastal beaches to mountain forests, North Vancouver School District - known as 'the natural place to learn' - offers top-notch teaching and a variety of engaging programs to motivate success for every student. With 25 elementary and 7 secondary schools, 2650 team members, and...


  • Vancouver, British Columbia, Canada The Salvation Army Full time

    The Administrative Assistant provides centralized reception and clerical assistance in the Southview office. This role encompasses various duties and responsibilities in keeping with the standards of Southview Heights & Terrace. Education, Qualifications and Certifications: Some post-secondary educationCurrent negative TB testAble to pass a Criminal Record...


  • Vancouver, British Columbia, Canada RIFO REALTY (BC) GROUP INC Full time

    Roles and Responsibilities Provide various administrative and secretarial duties in support of the office Greet walkin customers and direct them to contacts or service area Answer telephone calls and electronic inquires and transfer calls and messages Provide admin support to internal customers Monitor the usage of the office supplies and maintain inventory...


  • Vancouver, British Columbia, Canada SI-WON IMMIGRATION MANAGEMENT Full time

    Job DescriptionWork Term: PermanentWork Language: EnglishHours: 30 hours per weekEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksArrange and co-ordinate seminars, conferences, etc.Record and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule...


  • Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    Salary The salary range for this position is CAD $24.05/Hr. - CAD $31.57/Hr. Job Summary Come work as an Administrative Assistant 1 with Vancouver Coastal Health (VCH) Vancouver Coastal Health is looking for an Administrative Assistant 1 to join the Mental Health Service Unit Administrative team. Apply today to join our team As a Administrative...

  • Executive Assistant

    1 week ago


    Vancouver, British Columbia, Canada University of British Columbia Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleExecutive AssistantDepartmentPIMS Administrative Support | Pacific Institute for the Mathematical Sciences | Faculty of ScienceCompensation RangePosting End DateMay 9, 2023Note: Applications will be accepted until 11:59 PM on the day prior to the Posting...


  • Vancouver, British Columbia, Canada International House Vancouver Full time

    Main Purpose of the Job:To assist the administration department with the daily operations of a language institution and career collegeReports to:Director of AdministrationDepartment:Administration DepartmentDuties and Responsibilities: Assist with daily operations within the administrative departments Assist with inquiries from the student body, staff and...