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Executive Assistant

3 months ago

Richmond Hill, Ontario, Canada Ministry of Health Full time

If you are a highly organized and results-oriented individual with experience in providing executive administration services, then consider this exciting opportunity with the Emergency Health I&IT Solutions and Technology Management Branch, Health Services I&IT Cluster with the Ministry of Health.


NOTE:

5700 Yonge St, North York, Toronto Region

222 Jarvis St, Toronto, Toronto Region

49 Place D'Armes, Kingston, East Region

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: As an Executive Assistant, you will:

  • manage the flow of information and documents in the office of the Director;
- coordinate responses and actions required on behalf of the Director through ongoing liaison with senior managers and staff;
- manage the budget, forecasting, financial and variance reporting of the office's operating expenses;
- coordinate meetings and conferences, and manage the Director's calendar of appointments;
- coordinate and/or prepare briefings, correspondence, Cabinet submissions, and project reports;
- manage the issues management and resolution tracking system

How do I qualify?:

Administrative knowledge and skills:

- you demonstrate experience in providing senior level executive support and services
- you have the ability to acquire knowledge of strategic and operational planning, resource allocation and program development processes and practices
- you have demonstrated experience in managing budgets, forecasting and monthly reporting, and in reviewing, monitoring and tracking of expenditures
- you have demonstrated skills in effective issues resolution and in providing strategic advice, expertise and interpretation of policies to senior executives
- you have the ability to interpret policies/guidelines and legislation (e.g. Freedom of Information and Protection of Privacy Act and the Personal Health Information Protection Act)

Communication and interpersonal skills:

- you demonstrate interpersonal and oral communication skills to maintain effective relationships at various levels
- you demonstrate written communication skills to develop reports, submissions and plans

Planning and organizational skills:

- you have planning and organizational skills to coordinate and prioritize work to meet deadlines

Computer skills:

- you have proficiency in the use of standard desktop computer tools including database systems and the internet

Additional Information:

Address:

  • 1 English Temporary, duration up to 12 months, 5700 Yonge St, North York, Toronto Region or 222 Jarvis St, Toronto, Toronto Region or 49 Place D'Armes, Kingston, East Region

Compensation Group:

  • Association of Management, Administrative and Professional Crown Employees of Ontario
  • Understanding the job ad definitions
    Schedule:

***- 6
Category:
  • Administrative and Support Services
    Posted on:
  • Friday, November 24, 2023
    Note:
  • T-HL207994/23