Office Admin/manager
2 weeks ago
Astera Labs is a global leader in purpose-built connectivity solutions that unlock the full potential of cloud and AI infrastructure.
Our Intelligent Connectivity Platform integrates PCIe, CXL and Ethernet semiconductor-based solutions based on a software-defined architecture that is both scalable and customizable.
Inspired by trusted partnerships with hyperscalers and the data center ecosystem, we are an innovation leader of products that are flexible, interoperable, and reliable.
We are headquartered in the heart of California's Silicon Valley, with R&D centers and offices in Taiwan, China, Vancouver and Toronto, Canada, and Haifa, Israel.
Responsibilities:
- Plan and coordinate meetings, conferences, and appointments.
- Oversee daytoday office operations and maintain a clean and welcoming workspace.
- Manage office supplies and equipment inventory, ensuring costeffectiveness.
- Maintain accurate and uptodate records and filing systems.
- Serve as a communication liaison between employees and management.
- Assist in planning and coordinating company events.
- Support the onboarding process for new hires including planning for office space.
- Manage the immigration process in partnership with the HR team.
- Communicate with vendors and service providers.
- Provide Expense and Travel support when needed.
- Manage Canada procurement needs in collaboration with other business units.
- Coordinate and collaborate with IT engineering team to resolve issues.
- Provide recruitment support and interview coordination.
- Bachelor's degree or equivalent work experience.
- Entrepreneurial, openminded behavior and cando attitude. Think and act fast with the customer in mind
- Authorized to work in Canada and available to start immediately.
- 3+ years of office administration experience.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication.
- Proficient in MS Office Suite.
- Ability to handle confidential information with discretion.
- Positive and proactive attitude with attention to detail.
- Facilities and HR coordination experience is a plus.
We know that creativity and innovation happen more often when teams include diverse ideas, backgrounds, and experiences, and we actively encourage everyone with relevant experience to apply, including people of color, LGBTQ+ and non-binary people, veterans, parents, and individuals with disabilities.
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