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Administration- Executive Assistant

3 months ago

Ottawa, Ontario, Canada InterRent REIT Full time

As an Executive Assistant, you are responsible for providing proactive administrative support to senior executives while working in collaboration with other members of various teams to assist operating efficiency.

The role accomplishes this through respectful, constructive, and energetic style, guided by the mission and vision of the organization.

This role is integral to fostering a positive office culture and work environment, and therefore is expected to work from the office full time.


Responsibilities include, but are not limited to:

  • Assist with the preparation of standard correspondence
  • Monitor, screen, respond to and distribute incoming communications
  • Maintain calendars by planning and scheduling meetings, conferences, teleconferences, and travel
  • Drafting and/or editing letters, documents, and presentations
  • Handling calls and answering or directing inquiries
  • Maintaining confidence while sharing information and protecting operations by keeping information confidential
  • Followingup on outstanding items and setting up 'bring forward' items for review
  • Preparing reports by collecting and analyzing information
  • Attending/chairing meetings, and taking and storing meetings minutes
  • Track team spending, preparing expense statements for review and processing
  • Maintaining contacts and task list
  • Participating in planning/coordinating various corporate events/meetings
  • Other related administrative duties as required to support team efforts

Requirement:

  • Demonstrate high level of customer service
  • Professional written and verbal communication skills
  • Strong attention to details and extremely organized
  • Ability to meet short deadlines and remain confidential with highly sensitive information
  • Ability to work independently and prioritize accordingly to effectively manage multiple projects and deadlines
  • Strong interpersonal relationship skills
  • Excellent knowledge of Microsoft Office
  • Outlook, Excel, Word, PowerPoint
  • Availability to work in the office 8:30am5:00pm, Monday-Friday
  • Bilingual in French and English considered a strong asset

Qualifications, Skills, Experience:

  • 3+ years of EA experience with at least a Business Administration diploma preferred
  • Ability to work on tight deadlines while producing highquality work
  • Creates synergy within the team by effectively delegating responsibilities and managing deliverables
  • Excellent business acumen and ability to exercise sound judgment and prioritization
About InterRent

InterRent REIT (TSX:
IIP.UN), along with CLV Group, have redefined what a property management and multi-family real estate company can be.

Backed by 50 years of experience in the industry, we have become market leaders in real estate, property management, acquisitions and new development in our core markets which include the Greater Toronto and Hamilton Area, Ottawa, Montréal and Vancouver.

Why Us?
We love our business - and we're good at it. It doesn't take long to learn why we're different. From regular team events to philanthropic initiatives, we are proud investors in our community and in our teams. It's why we love what we do and who we do it with. Learn what it's like to be excited to go to work every day

Perks and Rewards for You

We offer a comprehensive benefit package that includes a competitive salary, paid vacation, paid sick days and an employer paid health plan with family coverage.

We have leaders who coach and support your professional development, offer opportunities for career progression, and encourage learning. Our recognition program highlights team as well as individual achievements. Through team and individual contests, charity, social and corporate events our work life offers something for everyone