Administrative Assistant

2 weeks ago

Montreal, Quebec, Canada Ivanhoe Cambridge Full time
We invest globally and act locally for a sustainable impact in communities


As a global real estate industry leader, our mission is to generate long-term value for our 6 million depositors in Quebec and to have a positive environmental and social impact on both the people who work for us and the businesses that call our properties home.

We develop and invest in real estate assets and projects that help enhance the urban fabric of communities in the midst of renewal, and create lifestyles in tune with the changing needs of the occupants of today and tomorrow.


Our vision:
to invest in a way that maximizes value and sustainability as we bring human-scale developments to the world.

Ivanhoé Cambridge is:

  • C$69 billion in assets in the office, retail, industrial, logistics and residential markets
  • Strategic investments in a worldwide portfolio over 1,200 properties strong
  • A diversified, multitalented team committed to creating spaces that bring people together to live, work and play
  • Office environments designed to foster collaboration and creativity, rooted in a flexible, technologyenabled experience
Digitally connected, sustainable and state-of-the-art: A workspace that meets your expectations

  • New work spaces that make teamwork easier than ever and spark creativity at every turn
  • The flexibility and technological tools you need to take your performance to new heights
  • A barista, snacks and special theme meals, employee lounges and outdoor patios, complete with therapeutic lights to keep you at the top of your game
  • Tuition and professional development fees reimbursed to empower your career advancement
  • Time to devote to charitable endeavours so you can leave your personal mark on the communities where we work and invest
  • A stimulating, supportive and inclusive environment where your health, safety and wellbeing are our top priorities
Be part of the adventure


Reporting to the Vice President and Chief Information Officer, you will be a key player in moving the team's activities forward.

In the fulfilment of your duties, you will be called upon to work with a wide range of assistants and stakeholders at different levels of the organization.

You are known for being tactful and able to read people and situations accurately. You thrive on challenges and find satisfaction in juggling changing priorities, tight deadlines and complex situations. You are a proactive team player with a solutions-focused mindset.

Specific duties include the following:

  • Manage the schedule for the VP and

Chief Information Officer:
prioritize requests; plan meetings; book venues; factor in travel times; and arrange business meals;

  • Help other managers on the team plan meetings;
  • Proofread and/or format documents; provide other forms of administrative support for various team projects and deliverables;
  • Organize and take notes at committee meetings attended by the VP and Chief Information Officer; follow up on action items;
  • Help in the onboarding of new permanent employees, consultants and interns, and coordinate all arrival and departure procedures;
  • Finalize PowerPoint presentations aimed at various audiences;
  • Gather and compile receipts for expenses; submit claims for reimbursement and credit in the system; and ensure the required followup;
  • Work together with other assistants to ensure efficient communication across the organization and advance joint projects;
  • Handle confidential and sensitive information with due care and discretion;
  • Plan ahead and take a proactive approach to ensure an outstanding level of service for the IT team.
Come make it happen

  • Seven to ten years of experience in providing administrative support at the executive level, including five in the IT field;
  • Understanding of various types of IT providers;
  • Familiarity with IT terminology;
  • Proficiency in Office 365 suite programs (Outlook, PowerPoint, Word, Excel, OneNote, etc.);
  • Proven communication skills;
  • Strong interpersonal skills; keen sense of tact and diplomacy;
  • Meticulous, thorough and resultsoriented;
  • Efficient multitasker with excellent time management and prioritization skills;
  • Ability to perform under pressure with little or no supervision;
  • A collaborative team player.
You're in the right place

Our people are the heart of our organization.

Come be part of our team and enjoy the perks of a flexible schedule, remote work arrangements, and flex days in addition to annual vacation leave — all to help you balance your personal and work obligations, have time to get involved in your community and maintain a healthy lifestyle.

You will also be entitled to a comprehensive array of healthcare benefits and take advantage of a myriad of opportunities to grow and learn.


Diversity, equity and inclusion:
Our main priorities


At Ivanhoé Cambridge, we are proud to champion the principles of diversity, equity and inclusion — which can be seen and felt in everything we do and everything we strive for.

As a

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