Environment Contracts Administrator 2

7 days ago

Burnaby, British Columbia, Canada BC Hydro Full time

A workplace powered by you
At BC Hydro, we're working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.

Environment Contracts Administrator 2
Number of positions: 1

Job Location:
Edmonds 11

Employment type:

Temporary Region:
Lower Mainland

Hours of work:
Full-time (37.5 hrs/wk)

Flexible Work Role:
Hybrid

Annual salary:
$ 58, ,800.00

What you'll do

  • Provides oversight on the procurement, contract administration and administrative support for a wide range of
Environment contracts for an assigned business unit to ensure compliance to procurement policies and internal approval
and routing processes. Works with Supply Chain to develop and implement business unit processes that align with
Procurement requirements.

  • Performs some or all the duties of the Environment Contracts Administrator (ECA) 1 job. Provides advice and guidance,
work co-ordination and training to the ECA 1 job.

  • Writes contract approval memos and completes scope, schedule and budget for contract requests based on existing or
supplied information.

  • Investigates and resolves escalated problems and issues (such as invoicing, payment process, vendor assistance and
contract set-up) referred from ECA 1 and other staff. Researches problems and issues and works with Accounts Payable
and Supply Chain to determine best option for resolution.

  • Works with vendors to identify opportunities to improve administrative processes to minimize processing inefficiencies/
errors.

  • Publishes business unit content and documents to Hydroweb and document repositories (such as SharePoint sites).
  • Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

What you bring

  • High school graduation; and one (1) year as an Environment Contracts Administrator 1 position or two (2) years of
contract and office administrative experience;
OR

  • Diploma with courses in Office or Business Administration or a relevant field of study and one (1) year of contract and
office administrative experience.

  • Postsecondary courses or experience in contract administration considered an asset.
  • Requires inhouse training in BC Hydro systems (SAP and supply chain management system, Hydroweb author); or
complete in-house training within one (1) month of starting in the job.

  • Registered with World Commerce & Contracting as a CCM Associate (completion of the Fundamentals of Commercial
and Contract Management program) in good standing; or must complete within six (6) months of starting the job.

What we offer

  • A comprehensive benefits package
  • A minimum of 15 paid vacation days
  • A lifetime pension
  • Flexible work model, depending on your role type
  • Training and development courses

What else you should know

  • This is for a Fulltime Temporary (FTT) MoveUP Group 7 opportunity on the team for approximately 12 months,
headquartered at our Edmonds location in Burnaby, BC.

  • Please note the duties for an Environment Contracts Administrator 1 are as follows:
  • Provides procurement and contract administration support to Environment staff by: preparing and processing various
contracts, work orders, material requests/requisitions and contract changes; following-up with vendors as required;
maintaining complete and accurate file records; tracking and documenting vendor performance and reporting on contractor
Key Performance Indicators to management; monitoring contract status to recommend contract changes; reviewing,
processing and routing invoices and contract requests to management for approval and following-up as required; working
with Finance to identify monthly accruals to process; and acting as initial point of contact for Environment staff/vendors and
Supply Chain/Accounts Payable to resolve issues and escalates issues to Environmental Contracts Administrator (ECA) 2
as appropriate.

  • Provides guidance and training to Environment staff and vendors on administrative, procurement, contract administration
Communicates updates to processes and procedures to Environment staff.

  • Responds to inquiries related to procurement, contract and invoicing processes and procedures from Environment staff
and vendors. Refers inquiries to others (ECA 2, Supply Chain, Accounts Payable and Finance) as required.

  • Provides a range of administrative, clerical and business support services such as: scheduling meeting logistics; reviewing
and processing local purchases, employee expense claims and time entry; coordinating department office moves and
accommodations; onb

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