Real Estate Front Desk Administrator

1 week ago

Kleinburg, Ontario, Canada PSR Brokerage Full time

As assistant to our Real Estate Team, you will play a crucial part in supporting our real estate professionals by helping them market their services, listings, and brand.

Your responsibilities will encompass a blend of administrative tasks, creative marketing activities, and client communication.

The primary objective is to aid the real estate team in effectively marketing properties and maintaining a strong online and offline presence.


Role and Responsibilities for Reception:

  • Handle the receipt and distribution of listings and documents in a timesensitive manner
  • Input MLS listings, upload photos, scan documents, and process new listing documents
  • Ensure all received listings adhere to office policy
  • Maintain BrokerBay
  • Prepare deposit receipts for trust cheques
  • Organize and maintain the filing system
  • Manage office supply inventory and orders, including general office supplies, coffee, toner, and letterhead
  • Receive and distribute leads
  • Handle key receipt and storage management
  • Perform opening and closing procedures
  • Ensure the office maintains a presentable appearance
  • Adhere to and enforce office policies and procedures
  • Take responsibility for the branch and proactively maintain and improve it

Role and Responsibilities for Marketing:

  • Create marketing materials such as brochures, flyers, virtual tours, and digital presentations for properties and the real estate team
  • Craft compelling and informative property descriptions
  • Coordinate with photographers, videographers, and designers for property visuals
  • Customer Relationship Management (CRM):_
  • Maintain and update the CRM system with client information and interactions
  • Social Media Management:_
  • Manage and update the real estate team's social media profiles to ensure a consistent online presence
  • Create and schedule content for various social media platforms to promote properties, expertise, and the team's brand
  • Listing Management:_
  • Input and maintain property listings on TRREB and other relevant platforms
  • Regularly update property listings to ensure accuracy and appeal to potential buyers
  • Client Communication:_
  • Respond to inquiries from potential buyers, sellers, and other interested parties
  • Schedule property showings and coordinate with clients to meet their needs
  • Administrative Support:_
  • Assist with paperwork, data entry, and recordkeeping related to property transactions
  • Digital Marketing:_
  • Monitor the performance of online marketing efforts and make necessary adjustments.

Qualifications and Education Requirements:

  • Ontario secondary school diploma (or equivalent). Postsecondary Education is preferred.
  • Required: 2+ years of experience in a real estate environment, with an understanding of TRREB and other Real Estate systems.
  • 2+ years of experience in a receptionist/administrative assistant role.
  • A Marketing Certificate/Degree or relevant experience is an asset.
  • Proficiency in general computer software, including word processing, database management, and spreadsheets.
  • Proficiency in office equipment, including computers, fax machines, voice messaging systems, telephone systems, and data networks.

Please submit your resume in PDF format.

Salary:
From $40,000.00 per year

Benefits:

  • Casual dress
  • Dental care
  • Paid time off
  • Vision care

Schedule:

  • 8 hour shift
  • Monday to Friday

Education:

  • Secondary School (required)

Experience:

Real Estate Admin: 1 year (required)

Work Location:
In person

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