Office Coordinator and Internal Communications

2 weeks ago

Toronto, Ontario, Canada GreenFirst Forest Products - Produits forestiers GreenFirst Full time

The activity of GreenFirst Forest Products is rooted in the forest For us, well-managed forests really make sense for our business, our communities, and the environment.

We have a deep connection to Canada's forest lands and sustainability. If this commitment to the environment and Canada's forests resonates with you, come join our team.

Position :
Office Coordinator and Internal Communications Specialist

Location :
Toronto, ON
GreenFirst is looking for an office coordinator to provide general assistance across multiple departments with administrative requests. The position will report to the Director, Corporate Relations.

Commitment:

  • Live up to GreenFirst's values, principles, and guidelines.
  • Bring an open and cooperative attitude to your job, contributing to our positive work environment.
  • Comply with all health, safety, and environmental standards, as well as applicable regulations and laws.

Responsibilities:

  • Coordinate and write a bilingual newsletter for internal distribution.
  • Write bilingual memos for all news and events occurring at the company.
  • Develop and execute Internal Communications plans with cohesion and precision.
  • Help to implement internal communications strategies and projects with the communications team
  • Assist in the creation and proofreading of communication documents.
  • Develop office procedures and optimize existing processes to increase operational efficiency.
  • Ensure office operations run effortlessly and professionally.
  • Oversee organization of office inventory and distribution. Including support with promotional goods.
  • Coordinate monthly and weekly payments with respective departments (Accounting, Invoices, etc.)
  • Handle incoming and outgoing packages and mail; coordinate with appropriate departments or employee to forward mail to within the company (Invoices, Accounting, HR, etc.)
  • Assist with staff onboarding and offboarding, including requesting equipment setup and system access
  • Create and edit spreadsheets, documents, and presentations, including printing and binding, for internal and external meetings
  • Coordinate and manage some specialty travel arrangements.
  • Manage the passes required for the office access, including parking passes and afterhours access.
  • Support and coordinate internal events and attend to guests in the office
  • Organize and catalog paper as well as digital files
  • Support translating communications.

Requirements:

  • Must have exceptional writing skills in both French and English
  • Mandatory inoffice position
  • Detailoriented and organizational skills: In this role, you will work on multiple projects at any given time. Exceptional organizational skills and a keen eye for detail is essential.
  • Interpersonal skills: Strong interpersonal skills are necessary for an Internal Communications role. In addition, you will regularly interact with several people and departments
  • Strong communication skills: The role entails the ability to execute writing clear and concise messages (with a flare of creativity), on company announcements, and all other communications, some that may be used externally.
  • Multitasking abilities: Working on multiple communication projects, handling administrative duties, and running office operations are part of a day's work.
  • Technical Skills: Proficiency in Microsoft Office (Outlook, Word, PowerPoint and Excel). Experience with Public Companies and Digital media will be considered an asset.
  • Self starter: Daytoday office duties will be coordinated by position, the ability to organize, inventory, prioritize will be an asset.
**Please send your resume and cover letter

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