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Buyer, Supply Chain
3 months ago
Buyer, Supply Chain
BC Clinical & Support Services
Burnaby, BC
In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA.
What you'll do
- Reviews requisitions and consults with user departments/programs regarding requirements for the acquisition of equipment, supplies and services, including specifications, quantity, quality, costs and delivery dates; recommends substitutes to improve delivery and/or costs.
- Contacts suppliers for information such as price, delivery dates, quality, suitability, and taxes; selects suppliers, negotiates prices and delivery dates and places orders for a variety of equipment, supplies and services either by telephone, in person or electronically utilizing the computerized purchasing system, the Internet or other computerized software; and maintains related files and records.
- Participates in preparation of specifications, conditions and legal binding documents for the formal tendering of equipment, supplies and services utilizing wordprocessing and spreadsheet software and knowledge of the BC Bid process. Solicits and analyzes quotations from vendors in terms of price, quality and conformity to specifications and negotiates resultant supplies and services contracts and/or places purchase orders.
- Supports the Sourcing negotiations process by maintaining negotiation logs, tabulating quotations from the proposals received in the tendering process, and by drafting final negotiated terms and conditions for supply and service contracts for final Leadership review and approval.
- Monitors compliance with contractual terms and conditions and carries out followup activities, such as monitoring delivery dates, resolving shipping problems, and expediting late deliveries by responding to inquiries and complaints, investigating order discrepancies, reviewing backorder situations, making price adjustments, and arranging for credit, return or exchange as appropriate; mediates disputes that may arise between parties.
- Contacts suppliers to maintain sources of supply; maintains supplier representative contacts through meetings, and interviews. Evaluates and provides information on supplier performance as required. Maintains up to date catalogues and price lists of major suppliers and provides information and catalogues to user departments/programs as requested.
- Places specific supply and capital purchase orders with designated external suppliers in person, by telephone, fax, and/or electronically, completes data entry of purchase orders, arranges for appropriate approvals and forwards to suppliers.
- Arranges for the disposal of obsolete equipment and/or surplus supplies as required.
- Provides input into the development of policies and procedures, documentation and training programs by evaluating procedures, identifying opportunities for improved efficiencies, and recommending changes for approval; implements revised policies and procedures and documentation as approved.
- Conducts cost benefit analysis for alternative systems and products.
Researches and maintains current commodity knowledge for:
sources of supply locally, domestically and internationally; economic trends; environmental issues; laws; currency exchanges; technology and areas of standardization and industry development.
- Maintains related records, such as contract files, product standards, source directories, tender files and supplier performance history records, using a variety of computerized systems, as required.
- Participates in department meetings and various committees, including arranging meetings, circulating notices and agendas, recording notes and/or minutes of meetings and distributing as required.
- Performs other related duties as assigned.
What you bring
Qualifications:
- Grade twelve (12), supplemented by recognized purchasing courses plus five (5) years' recent, related experience or an equivalent combination of education, training and experience.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Ability to organize work.
- Ability to operate related equipment.
- Physical ability to carry out the duties of the position.
What we bring
Every PHSA employee enables the best possible patient care for our patients and their families.
Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.
That's why we're focused on your care too -