Executive Assistant

2 weeks ago

Vancouver, British Columbia, Canada Bardel Entertainment Full time

OUR STORY

For more than 35 years, Bardel Entertainment has led the animation industry through unwavering commitment to quality, creativity, and innovation.

We are an internationally recognized, Emmy Award-winning studio - in two prominent Canadian cities, Vancouver and Kelowna - and the creative force behind top audience hits such as The Dragon Prince, Rick and Morty, Teen Titans Go, and Diary of a Wimpy Kid.


Do you have exceptional organizational and communications skills, with an obsessive attention to detail? Are you easily approachable, dynamic, and proactive? Bardel's Vancouver studio is currently recruiting for an experienced Executive Assistant & Receptionist to join the team.

Reporting to the CEO/COO, the Executive Assistant & Receptionist will be instrumental in supporting the CEO and the COO with high-level business functions.


What you will be doing:

  • Coordinate the schedule, contacts, and calendar of the CEO & COO including appointments, events, trade shows and other business related activities
  • Anticipate the needs of the executive, ensuring they are in the right place, at the right time, for the right reasons
  • Handle the senior management team's business travel arrangements for domestic and international travel
  • Coordinate hotel bookings and arrangements for out of town visitors
  • Communicate with Italian partner studio and organize conference calls and meetings with productions, executives and clients
  • Take meeting minutes and distribute notes
  • Other administrative duties as required (reception, filing, drafting documents, etc.)

What you bring to the table:

  • Min. 2 years experience directly supporting senior business executives or in a senior administrative role
  • Outstanding organizational skills with obsessive attention to detail
  • Excellent written and verbal communications skills
  • Teambased approach
  • Strong judgement skills and unwavering commitment to maintaining confidentiality
  • Advanced skills in Microsoft Office and Google Suite
  • Ability to prioritize and multitask in a fastpaced environment
  • Flexibility to be available outside of normal work hours to provide support on urgent matters or to meet tight deadlines
  • Experience supporting Executives at an Animation/VFX studio is a plus
  • Fluent in Italian language skills, both written & verbal is a plus

WHY JOIN BARDEL?

We've got great people here, with good reason We offer extensive, meaningful benefits centred on well-being (RRSP contribution matching, extended health and wellness perks, and paid closures to name a few) as well as a hybrid studio model with flexible schedules.

And did we mention that our studios are dog friendly?


Being a part of our team will have you working on exciting, prominent industry projects and collaborating with influential, creative professionals from around the world.

We'll help you grow your career through regular social events and ongoing development opportunities, such as leadership training, workshops, and classes led by experienced industry guest instructors.

If you're driven by the excitement of tackling creative challenges, leveraging cutting-edge technologies, and pushing the boundaries of diverse entertainment, we invite you to join us - let's create together

JOIN US

GOOD TO KNOW
Remote work may be considered for this position. Bardel's Hybrid & Remote Work Policy will be presented and open to discussion during the interview process.


Bardel Entertainment is an Equal Opportunity Employer and committed to fostering an inclusive environment - where the strength in the diversity of backgrounds, lived experiences, and identities are not only valued, but essential to our creative process.

We hire personnel without discrimination based on race, ancestry, place of origin, citizenship, ethnic origin, colour, religion, creed, sexual orientation, gender, language, marital status, age, physical and/or mental handicap or financial ability.

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