Accounts Payable Administrator

1 week ago

Edmonton, Alberta, Canada The Little Potato Company Full time

The Accounts Payable Administrator is primarily responsible for the general function of Accounts Payable (ensuring that invoices are entered and coded correctly and then paid as per payment terms) and other various month end functions.

Secondarily, to assist with accounts receivable, collections, and other accounting duties.

DUTIES AND RESPONSIBILITIES:

  • Primarily responsible for all aspects of Accounts Payable; processing vendor invoices (maintaining appropriate approval levels), other payables, preparing payments in various forms (cheques, wires, EFT's, ACH's, etc).
  • Process company payments and prepare bank deposits.
  • Assist in month end and year end duties; including various account reconciliations and accruals (obtaining information, creating entries and ensuring proper support documents are in place).
  • Preparation of bank reconciliations for the Canadian and USD bank accounts.
  • Assist in the preparation of yearend review files for outside auditors.
  • Review vendor keep payment terms current through regular maintenance.
  • Filing and maintenance of A/P files.
  • Match invoices with purchase orders; prepare approval slips and attach with invoices.
  • Coding and inputting of trade payables.
  • Complete accounts payable cheque runs.
  • Calculation and processing of grower and royalties payables.
  • Process employee expense claims, ensuring they are coded to the proper department and expense account(s).
  • Match cheques with invoices; follow up on getting signatures; mail or courier as requested.
  • Communicate with vendors regarding payments and billing issues and follow up on inquiries.
  • Meet monthend deadlines.
  • Maintain a good relationship with suppliers.
  • Ensure a timely turnaround of accounts payable and expense claims.
  • Other accounting duties as assigned

DESIRED QUALIFICATIONS:

  • Minimum of 2 years related experience.
  • Accounting Diploma is an asset.
  • Strong analytical and organizational skills with the ability to prioritize and perform multiple tasks independently.
  • Excellent knowledge of Microsoft Excel.
  • Excellent verbal communication skills.
  • Quick learner with the ability to accurately meet deadlines.
  • Microsoft NAV and Chrome River experience would be an asset.

KEY COMPETENCIES:

  • Solid understanding of basic accounting principles.
  • Data entry skills.
  • Proficiency in MS Office.
  • Customer service orientation and negotiation skills.
  • High degree of accuracy and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to communicate effectively with customers and employees in a professional manner.
  • Organization and planning.
  • Problem analysis and problemsolving.
  • Strong team player, works well in a collaborative environment.

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