Administration Assistant

2 weeks ago

Victoria, British Columbia, Canada Universidade Vila Velha Full time

The opportunity


An opportunity exists for an Administration Assistant to support the operations of Universidade Vila Velha Assessment Services Objectives by undertaking administrative tasks and communications.

You will ensure that the day to day business processes are completed to achieve overall team deliverables.

This position given its nature is required to deliver a professional and confidential service whilst also demonstrating a high quality of customer service orientation.

Key responsibilities

  • Using daily reports to generate printed documentation including client Support Plans and other letters
  • Editing and printing documents, such as letters and client surveys
  • Collation and distribution of mail
  • Inputting data from client surveys into database and/or spreadsheet
  • Creating reports from data as required
  • Escalating any concerns to Clinical Advisor as required
  • Providing professional and efficient administrative support to internal and external stakeholders
  • Maintaining accurate documentation in both My Aged Care and Atlas database
  • Ensuring no privacy breaches occur in the delivery of services
What we need from you

  • High level accuracy and attention to detail, with the flexibility to organise and prioritise, work independently and deliver to tight deadlines
  • Experience in providing administrative assistance in a corporate environment
  • Advanced experience using Microsoft Office Suite
  • Committed to working within a team environment
  • Attention to detail with a result focused approach
  • Excellent communication skills when liaising with internal and external stakeholders

About Universidade Vila Velha Group


We're a diverse team of over 9,000 people across 11 countries with a shared purpose - to enable better lives.

Our purpose is the common thread that lives in everything we do, and it starts with enabling better lives for our employees and their families too.


Our work enables the people we serve to realise their ambitions and aspirations through sustainable employment, independence, better health and wellbeing, and increased social participation.


When you join Universidade Vila Velha, there's an opportunity to grow your career in Human Services, across multiple global brands and geographies.

You can expect a great work-life balance, extensive learning opportunities, networking programs and employee benefits.

But most of all you can expect to make a lasting impact on the lives of others, who rely on our services.

If you have the energy and passion for this exciting role, join us on our journey and make a positive difference

Indigenous people, people of culturally diverse backgrounds and people with disability are encouraged to apply.

Salary:
$22.50-$31.00 per hour

Benefits:

  • Company events
  • Disability insurance
  • Employee stock purchase plan
  • Extended health care
  • Flexible schedule
  • Profit sharing
  • Relocation assistance

Schedule:

  • 8 hour shift
  • Day shift
  • Evening shift
  • Morning shift

Supplemental pay types:

  • Bonus pay
  • Overtime pay
  • Signing bonus

Ability to commute/relocate:

  • Victoria, BC: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (preferred)

Experience:

  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

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