HR Assistant

2 weeks ago

Toronto, Ontario, Canada Good Shepherd Ministries Full time

Reporting to the Manager, Human Resources, the Human Resources Assistant enhances the dignity and quality of life of our clients through his/her assumed responsibility for the efficient operation of the Human Resources administration of Good Shepherd Ministries.


The Human Resources Assistantprovides a welcoming and hospitable presence to others by modeling the Mission, Vision and Values of Good Shepherd Ministries through compassion and respect for the dignity of the human person served.

This is done in a manner of hospitality that recognizes the value of our co-workers and the difference they make in the lives of those we serve.


Duties and Responsibilities:

  • Track the progress of all recruitment activities and report the recruitment status as required;
  • Track and collect required onboarding documents before/ after a new hire joins;
  • Conduct a documentation session for new hires;
  • Coordinate and schedule an orientation session and mandatory compliance training for new hires working with department heads and external vendors;
  • Track, monitor, and maintain a database for work permit/visa status; send a reminder to respective coworkers to receive updated documents in compliance with employment legislation; escalate any case that needs attention to enforcement of the GSM employment policies;
  • Support the rollout of various HR programs/initiatives as assigned (i.e. sending a meeting invite for annual Joint Health & Safety Committee Meetings, surveys, GS employee events, etc. as assigned);
  • Coordinate and arrange internal and external training for employees, register employees who have been approved for training for an external training program, prepare logistics of training, etc.
  • Track and maintain a database for training history and mandatory jobrelated license expiry date, file a copy of all relevant documents;
  • Administer all HRrelated expenses, log and track records;
  • Notify managers to complete a workplace incident report when and where necessary and prepare WSIB reports for submission within a deadline;
  • Pull data and prepare statistical data as requested;
  • Maintain working files, filing of confidential documents relating to people and health & safety and labour relations issues;
  • Work collaboratively with Payroll and Benefits Assistant where and when necessary to share and provide the required information in time for payroll and benefits administration;
  • Assist Human Resources Manager with research, analysis and implementation of programs, reports and projects as required.
  • Understand Good Shepherd Ministries Policies and Procedures, the Collective Agreement and the necessary legislations related to Human Resources.
  • Always maintain the confidentiality and ethical standards of Good Shepherd Ministries.
  • Perform any other tasks as required or as assigned from time to time by the Manager, Human Resources or designate.

Qualifications:

  • Actively practices the Mission, Vision and Values of Good Shepherd Ministries.
  • Postsecondary education, preferably in Human Resources.
  • Minimum two (2) years of experience working with Human Resources in a unionized environment.
  • Excellent time management and other organizational skills with the ability to meet stringent deadlines and prioritize workload while maintaining a strong attention to detail.
  • Strong customer service and interpersonal skills with persuasive, positive and patient demeanor.
  • Excellent written communication and interpersonal skills to maintain teamwork with the ability to communicate effectively with individuals from diverse backgrounds.
  • Initiative and ability to work independently within a team environment are essential.
  • Demonstrated initiative and problem solving, troubleshooting, technical and analytical skills
  • Ability to accurately follow instructions
  • Proficient in MS Excel, PowerPoint, Word, and Outlook
  • Experience working with HRIS is an asset.
Thank you for those who applied, however, only those selected for interview will be contacted.

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • RRSP match
  • Vision care

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Toronto, ON: reliably commute or plan to relocate before starting work (required)

Experience:

  • Human resources administration or HR Analysis: 1 year (required)

Work Location:
In person

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