Executive Assistant

7 days ago

Greater Montreal Metropolitan Area, Canada Egon Zehnder Full time

* Please submit all application materials in English.

About Our Organization

Egon Zehnder is the world's leading executive search and leadership advisory firm, guiding leaders to tackle challenging questions with a human touch. We assist organizations in addressing their leadership obstacles, providing candid feedback and insights to help leaders discover their authentic selves and missions. We believe that by working together, we can drive transformation in individuals, organizations, and the world through effective leadership.

Company Culture

We function as a cohesive team with diverse expertise spanning industries, functions, and regions. Our organization is known for its high performance and collaborative spirit, combined with a nurturing and respectful environment.

Unique Department: Knowledge Centers

One of the distinctive features of Egon Zehnder is our Knowledge Centers, a group of experts supporting client objectives across various regions, industries, and functions. Situated in India (KCI), Budapest (KCB), and Montreal, Quebec (KCA), this role will be part of our Knowledge Center Americas (KCA) based in Montreal and catering to the US team.

The Role

The Executive Assistant will assist one or more consultants by providing ongoing support in all aspects of client projects and taking ownership of administrative duties. This role demands an individual capable of planning, executing, and completing projects within strict deadlines. The ideal candidate should be highly adaptable, excel at multitasking, and thrive on the challenges of managing multiple tasks and shifting priorities. It is essential for the Executive Assistant to demonstrate a proactive approach in handling project changes, anticipating potential issues, and developing contingency plans regularly.

The successful candidate will take pride in assuming responsibility and actively contributing to the process, effectively coordinating all components essential for a successful project. Maintaining confidentiality in all interactions with clients and candidates is a critical aspect of the role.

Key Responsibilities

Administrative Duties

  • Coordinate all schedules, including client meetings, business development sessions, project-related meetings, internal meetings, and video conferences.
  • Manage complex calendars, prioritize meetings and calls, and organize detailed travel arrangements for consultants and external parties.
  • Handle expense reimbursements, compose confidential correspondence, and provide additional administrative support as needed.
  • Maintain an up-to-date and accurate global database and assist other Executive Assistants as required.

Search Coordination

  • Act as the main point of contact for all logistical matters related to client interactions, ensuring effective communication between consultants and internal/external team members.
  • Support consultants in daily search activities, meet client needs in the consultant's absence, and collaborate with stakeholders to meet deadlines and client expectations.
  • Produce high-quality client deliverables, prioritize tasks, and communicate professionally with executives involved in confidential projects.

Business Development Support

  • Work with consultants to develop and implement business development strategies, assist in creating marketing materials, and collaborate with team members on pitches and events.
  • Build and maintain positive relationships with high-level executives involved in sensitive projects.

Requirements

Qualifications

  • Preferred: Bachelor's degree
  • Minimum of five years of administrative experience, preferably in a professional services setting.
  • Essential Skills:
  • Strong organization and multitasking abilities, resourcefulness in problem-solving, self-motivation, excellent communication skills, and a collaborative nature.

Our Global Presence

Since its establishment in a Zurich townhouse in 1964, Egon Zehnder has expanded to 63 offices across 36 countries, with 2300 employees worldwide.

Our North American locations include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, Montreal, New York, Pacific Northwest, Palo Alto, San Francisco, Toronto, and Washington D.C.

*Egon Zehnder places high importance on employee safety, well-being, and engagement, requiring employees to work in person at least 50% of the time in the office they are aligned with, with the flexibility to work remotely for the remaining days. This policy is subject to change by the company.

Egon Zehnder is dedicated to building a culturally diverse, equitable, and inclusive environment, valuing a wide range of perspectives and experiences. For more information on our commitment to diversity and inclusion, please visit our website.

Benefits

  • Hybrid work model, combining office and remote work
  • Annual employer contribution to RRSP
  • Comprehensive Health Plan including medical, dental, and vision coverage, life insurance, and long-term disability
  • Employee Assistance Program (EAP) and Wellness Program
  • Maternity and paid parental leave
  • Generous paid time off including vacation, sick days, and holidays

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