Faculty of Education Administrative Assistant

1 week ago

Edmonton, Alberta, Canada University of Alberta Full time

EDU Dean of Education-Admin:

  • Competition No.

S

  • Posting Date

Nov 10, 2023

  • Closing Date

Nov 20, 2023

  • Position Type

Full Time - Operating Funded

  • Salary Range

$47,918 to $64,697 per year

  • Grade

07

  • Hours

35.00
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location - Work primarily takes place at North Campus, Edmonton. This role is hybrid with a mix of remote and in person.

Working for the University of Alberta

  • The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._


The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day.

We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade.


Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.


Working for the Faculty of Education


As part of the University of Alberta's College of Social Sciences and Humanities, the Faculty of Education is home to award-winning teachers, internationally recognized researchers, educational innovators, and community leaders.

When you join the Faculty of Education, you are joining one of the world's top faculties of education, consistently ranked among the top four faculties of education in Canada and top 100 in the world.

At heart, we are a supportive, welcoming academic community of highly engaged, socially conscious, diverse scholars, students, and staff. Our work impacts K-12 students, their families, communities, and partners in education and other professions. We advance the careers of future researchers, teachers, professionals, and policy makers as active and contributing citizens.

Position Summary


Upon hire, the immediate responsibilities of this position will include support for the Associate Dean Academic's portfolio, including EA support, communication support, and broad program support within the faculty.

The person in this position will be committed to continuous improvement, and ensure that the students, staff, faculty, and faculty leadership experience the level of service excellence that defines the University of Alberta.


Duties

  • Providing general administrative support for the Office of the Dean (e.g., compiling data, preparing documents and reports, maintaining records, etc).
  • Providing EA support for leaders in the Faculty of Education (e.g., correspondence, managing calendars, organizing meetings, booking rooms, etc.)
  • Providing program support (e.g., compiling data, updating manuals, maintaining information repositories, supporting accreditation activities, etc.).
  • Supporting special projects undertaken by the Dean's Office (e.g., centralizing faculty operational tasks, revising processes, organizing special events, etc.).
  • Other duties as assigned.

Qualifications

  • A High School Diploma is required. A Diploma in Business Administration or Management is preferred.
  • Knowledge of the postsecondary environment, preferably within the context of the University of Alberta.
  • Excellent tact and professionalism to facilitate negotiation, conflict resolution, and handle highly confidential matters.
  • Ability to prioritize competing tasks and effectively manage time and workload to meet deadlines.
  • Demonstrated ability to adapt and pivot to rapidly changing demands.
  • Excellent organizational skills and attention to detail.
  • Excellent problemsolving and critical thinking skills.
  • Excellent oral and written communication skills with many types of stakeholders from a wide variety of social and cultural backgrounds.
  • Excellent interpersonal skills including strong ability to demonstrate professionalism, confidentiality, and diplomacy.
  • Ability to selfstart and anticipate the needs of the Dean's Office and its staff.
  • Ability to work both independently with mínimal guidance, and collaboratively with others.
  • Ability to develop and maintain positive, professional, collaborative working relationships with all stakeholders at all organizational levels.
  • Strong administrative and communication technology skills, including advanced knowledge of the entire Office suite of tools, Google suite of tools, social media, web content management systems, and others.
  • A commitment to continuous improvem

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