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Procurement Specialist
7 days ago
About the City of Hamilton
Contribute to the City of Hamilton, one of Canada's largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
JOB POSTING
JOB ID #: 20930
Procurement Specialist
CorporateServices
Financial Services, Taxtation & Corporate Controller
Lister Block
NUMBER OF VACANCIES:
1
UNION/NON-
UNION:
CUPE Local 5167 Inside
HOURS Of
WORK:
35.00 per week
- GRADE: M
- SALARY/
HOUR:
$ $45.996 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.
STATUS/
LENGTH:
Temporary Full-Time (Up to 18-24 months)
Job Description ID #: 219
SUMMARY OF DUTIES
Reports to the Senior Procurement Specialist.
Under technical and administrative direction, performs complex professional work in the analytical, compliance and operational functions of the centralized procurement activities of the City.
Assists in the development of analytical tools to evaluate the procurement function as well as the constant monitoring of compliance as required.
Responsible for procurement of goods and services in accordance with applicable laws, by-laws and regulations.GENERAL DUTIES
Prepares and executes complex competitive procurement processes including preparation of Requests For Tenders, Proposals, Quotation, Prequalification, Information, Expressions of Interest documents and contracts in accordance with the requirements of the City's Procurement By-Law.
Supports a client portfolio providing procurement planning, professional expertise and guidance in the preparation and review of specifications, terms of reference, procurement processes and tools, and contract formation.
Prepares comprehensive analysis of bid submissions.
Administers the corporate purchase order system, monitors awards to ensure compliance with the City's Procurement By-Law, associated procurement process/document, established procedures, and best practices and compliance by vendor/contractors.
Assists departments in addressing vendor performance issues and implements any subsequent corrective measures
Facilitates the timely procurement of supplies, equipment and services needed by the City of Hamilton in accordance with the City's Procurement Policy By-Law and all other applicable laws, policies and procedures.
In conjunction with using Client Departments, formulates strategic procurement plans for the City in order to maximize buying power and minimize inefficiencies.
Researches market sources and vendors to locate and ensure the most cost effective and competitive pricing for the purchase procurement of goods and services.
Organizes and chairs task groups (commodity oriented) including Client Departments with similar requirements to develop specifications for goods and services required and to resolve problem issues.
Creates and provides training on specifications, value analysis, life-cycle costing analysis and weighted evaluation factors for goods and services purchased.
In conjunction with the Client Department, identifies and develops vendor performance criteria, tracks and monitors vendor's performance concerning quality of goods and services; documents and reports to vendors regarding corrective action.
Administers and executes the buying procedure including preparing request for tenders/proposals, reviews and provides technical guidance on specifications for Policy compliance, coordinating workplace health and safety, legal and risk results with the Client Department.
Within delegated authority, makes determination with respect to bid protests.
Ensures that the procurement process is followed as outlined in the solicitation document and that the evaluation and recommendation for award is in accordance with the solicitation.
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