Procurement Coordinator

7 months ago

Hamilton, Canada City of Hamilton Full time

JOB ID #: 21431

Procurement Coordinator
Corporate Services
Financial Services, Taxation & Corporate Controller
28 James St., N.

NUMBER OF VACANCIES: 1

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS Of WORK: 35.00 per week
- GRADE: G
- SALARY/HOUR: $32.286 - $35.093 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Full-Time Temporary (Up to 3 months)

Job Description ID #: 5460

SUMMARY OF DUTIES

Reporting to the Supervisor, Procurement & Contract Management, responsible for the administration of City surplus goods disposal, ensuring disposals are completed in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of City programs. Provides administrative support to the Procurement Section.

GENERAL DUTIES

Receives, reviews and coordinates the disposal of surplus goods as declared by the City and its affiliates.

Deals with various internal and external stakeholders to administer the disposal process. Provides directions to stakeholders on the surplus goods disposal process and requirements.

Performs sites visits to view and inspect surplus goods in order to determine appropriate method of disposal.

Determines appropriate disposition of surplus goods, including but not limited to re-sale, e-waste, scrap, allocation to another department, donation, landfill, recycling, etc.

Researches internet for product information, potential buyers/end users/charitable foundations for goods declared as surplus.

Researches and works with vendors, buyers and charitable foundations to sell/donate surplus goods.

Researches best practices of surplus good disposal of public sector agencies and recommends improvements to City processes.

Post surplus goods for sale on online auction platforms, and/or works with vendor led auctions to sell surplus goods.

Develops and issues a sealed bid process seeking bids from potential buyers specific to surplus goods and services, through the issuance of Request for Offers, Quotations, Tenders, or Proposals, as and when required.

Manages surplus disposal contracts issued through the Procurement section.

Maintains established inventory of surplus goods in a designated area. Responsible for ensuring surplus goods inventory turnover within an appropriate time period.

Assists in the coordination of surplus goods pickup by buyers at department locations.

Requests WSIB and Insurance Certificates related to disposal of surplus goods and services..

Coordinates the receipt of payment for items declared as surplus good and ensures that funds are appropriately distributed. Reconciles sales and ensures records and complete and organized. Responsible for maintaining accurate records.

Calculates HST for offers for disposal of surplus goods and bank deposits.

Assists in the development, implementation and maintenance of procedures, guidelines, and forms related to surplus disposal.

Runs monthly transaction report of RFx documents sold and reconciles sales against City banking records.

Maintains tracking spreadsheet of all surplus goods. Creates and submits yearly report on surplus goods disposals and disposal revenues to leadership team. Creates ad hoc reports when requested.

Maintains information on Procurement’s internal and external websites, ensuring information is up to date.

Maintains listing of bid securities, stores and/or deposits required bid securities, and releases bid securities.

Provides contract file management by ensuring that contract files have all required documents such as purchase order, insurance certificates, bidder’s list, copy of contract document, original submissions from proponents, etc.

Performs review of contract files and supporting documents to ensure all pertinent and required documents are received and that all specifications are in compliance and have been met by bidder.

Maintains confidential hardcopy contract files, including the common file area and labelling of filing cabinets. Maintains listing on contract files on site. Determines contract destruction dates in accordance with the City’s Retention Bylaw. Responsible for ensuring filed contracts are reviewed yearly and sent to offsite storage. Prepares hardcopy contract files for confidential shredding in accordance with legislative requirements. Request contracts from Records Section on behalf of Procurement staff.

Maintains Policy 10 and 11 Purchase Orders, forms and back-up.

Receives and answers inquiries by telephone and in person from the public, contractors, suppliers, salespersons, staff, outside agencies, and other departments within the corporation.

Word processes form letters, memoranda and reports. Composes offer letters for the disposal of surplus goods.

Maintains Corporate Contracts listing on Procurement intranet site. Works with Procurement Specialists to ensure contract user guides are posted and up to date.

Operates equipment such as photocopier and fax mac

  • Procurement Coordinator

    2 weeks ago

    Hamilton, Canada Collective Arts Brewing Full time

    **Role Profile** Reporting to the Director of Supply Chain, the Procurement Coordinator will play a fundamental role in achieving company purchasing targets, maintaining effective supplier relationships and delivering packaging and raw materials in a timely and efficient manner. **A typical day as a Procurement Coordinator includes**: - Fulfill company...

  • Procurement Coordinator

    2 weeks ago

    Hamilton, Canada Collective Arts Brewing Full time

    **Role Profile** Reporting to the Director of Supply Chain, the Procurement Coordinator will play a fundamental role in achieving company purchasing targets, maintaining effective supplier relationships and delivering packaging and raw materials in a timely and efficient manner. **A typical day as a Procurement Coordinator includes**: - Fulfill company...

  • Procurement Coordinator

    7 days ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...

  • Procurement Coordinator

    6 days ago

    Hamilton, Canada Collective Arts Brewing Full time

    Reporting to the Senior Manager, Supply Chain, the Procurement Coordinator will play a fundamental role in achieving company purchasing targets, maintaining effective supplier relationships and delivering packaging and raw materials in a timely and efficient manner. **A typical day as a Procurement Coordinator includes**: - Fulfill company needs and...

  • Procurement Coordinator

    2 weeks ago

    Hamilton, Canada VT Controls Ltd Full time

    VT Controls Ltd is a Direct Digital Control (DDC) and Building Automation Systems (BAS) solution provider for more than 15 years located in Hamilton, Ontario. We believe that quality building automation system starts with dependability, user-friendliness, accurate programming and commissioning, that is maintained through quality service and support. **Job...

  • Procurement Coordinator

    6 days ago

    Hamilton, Canada VT Controls Ltd Full time

    VT Controls Ltd is a Direct Digital Control (DDC) and Building Automation Systems (BAS) solution provider for more than 15 years located in Hamilton, Ontario. We believe that quality building automation system starts with dependability, user-friendliness, accurate programming and commissioning, that is maintained through quality service and support. **Job...

  • Procurement Coordinator

    4 days ago

    Hamilton, Canada AtomVie Global Radiopharma Inc. Full time

    AtomVie Global Radiopharma Inc. is a global leading GMP manufacturer and distributer of clinical and commercial radiopharmaceuticals. We work with our partners to empower the next generation radiotherapeutics for the detection and treatment of cancer and human diseases. * About The Role* Reporting to the Logistics Manager, the Procurement Coordinator has...

  • Pass 309 Procurement Coordinator

    4 days ago

    Hamilton, Canada Hamilton-Wentworth Catholic District School Board Full time

    Career Opportunity PASS 309 Procurement Coordinator Posted January 13, 2025 Internal/External **Date of Appointment**: As soon as possible Reporting to: Manager of Procurement **Description**: The Procurement Coordinator will be responsible for managing and streamlining procurement processes, ensuring compliance with policies and regulations, and supporting...

  • Procurement Contract Coordinator

    4 days ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...

  • Procurement & Contract Management Coordinator

    2 months ago

    Hamilton, Canada McMaster University Full time

    **Regular/Temporary** - Regular **Job Title** - Procurement & Contract Management Coordinator**Job ID** - 66059 **Location** - Central Campus**Open Date** - 11/06/2024 **Job Type** - Continuing **Close Date** - 11/28/2024 **Employee Group** - TMG **Favorite Job** **Department** - Facilities Central Admin **Salary Grade/Band** - Band J **Salary...

  • Procurement Specialist

    7 months ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...

  • Procurement Specialist

    7 months ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...

  • Procurement Specialist

    2 weeks ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...

  • Procurement Specialist

    7 days ago

    Hamilton, Canada MAX AICHER (NORTH AMERICA) LTD. Full time

    Max Aicher North America (MANA) is a supplier of hot rolled steel bar products to the North American marketplace, located in Hamilton Ontario Canada. MANA has continued to grow each year - producing more tons, product types and adding to our team. If you are looking to be part of a successful growth story, be challenged daily rather than maintain the status...

  • Procurement Manager

    3 months ago

    Hamilton, Canada OmniaBio Full time

    **Position** **Summary**: As Manager, Procurement you will manage the day to day procurement activities of a cell and gene therapy (CGT) manufacturing facility. Interacting with planning, project managers, department managers, Legal, client personnel, accounts payable and procurement specialist to ensure that the procurement activities are handled in an...

  • Procurement/logistics

    2 weeks ago

    Hamilton, Canada Blake Medical Distribution Full time

    **Overview** Blake Medical Group Inc., is a proud Canadian family owned manufacture of medical seating, mattresses and a unique gel that is the fundamental part of our product line, based in Hamilton, Ontario. **Duties** - Coordinate and manage sourcing activities to ensure timely procurement of materials. - Utilize systems such as SAP and MRP for tracking...

  • Site Procurement Manager

    7 months ago

    Hamilton, Canada Amazon Canada Fulfillment Services, ULC Full time

    1+ years of Excel or Tableau (data manipulation, macros, charts and pivot tables) experience - 1+ years of employee and performance management experience - 3+ years of supply chain experience - 3+ years of supply chain operations experience - Bachelor's degree, or 2+ years of Amazon (blue badge/FTE) experience - Experience with supplier or vendor...

  • Procurement Specialist Re-post

    2 weeks ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...

  • E-procurement Specialist

    1 week ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 8:30- 4:30 **Education Level** Bachelor's degree in Business Administration or related field **Career Level** Requires 3 years related experience **General Description**: **Representative Duties & Responsibilities**: - Administer the supplier e-procurement selection process and initiate contract negotiations. - Perform supplier enablement...

  • Field Procurement Manager

    7 days ago

    Hamilton, Canada Johnson Controls Full time

    **Job Details** **What we will do**: **We are looking for a dynamic person to lead a crucial relationship between our field offices and our supplier base! As a Field Procurement / Project Manager, you will be the main procurement contact for your assigned region of 4-6 branch offices. You will support and lead the selection of 3rd party subcontractors and...