Personal Assistant to the CEO

1 week ago

Edmonton, Alberta, Canada Pitbull Energy Services Full time

Job Title: Executive Assistant to the CEO

Location: Pitbull Energy Services Edmonton Office

Position Type: Full-Time

Reports To: Chief Executive Officer (CEO)

Company Overview: Pitbull Energy Services is a prominent energy services organization recognized for its distinctive culture and dedication to core principles such as Safety Above All Else, We Prioritize, Persistent Determination, and Honest Communication. From field operators to the CEO, we operate as One Unified Team. Our focus is on innovation, excellence, and fostering growth. To support our ongoing expansion, we are searching for a detail-oriented, proactive, and efficient Executive Assistant to assist our CEO.

Job Summary: The Executive Assistant to the CEO will deliver advanced administrative support to ensure seamless operations within the CEO's office. This role demands exceptional organizational abilities, tact, and adeptness in handling multiple responsibilities efficiently. The ideal candidate should be a resourceful issue resolver with outstanding communication aptitude and an unwavering focus on precision.

Key Responsibilities:

  • Administrative Support:
    • Manage the CEO's schedule, including arranging appointments, meetings, and travel.
    • Handle all forms of communication on behalf of the CEO.
    • Prepare and refine documents, presentations, and reports as necessary.
    • Conduct research and gather data to support the CEO's decision-making.
  • Meeting Coordination:
    • Coordinate internal and external meetings, create agendas, take minutes, and follow up on action points.
    • Ensure timely preparation and distribution of meeting materials.
    • Provide administrative support during meetings as required.
  • Travel Management:
    • Organize and manage complex travel schedules, including flights, accommodations, and transport.
    • Prepare detailed travel plans and ensure all necessary documents are in order.
  • Project Management:
    • Assist in prioritizing and managing projects to meet deadlines.
    • Collaborate with different departments to gather information and monitor project progress.
  • Personal Assistance:
    • Handle personal tasks for the CEO, such as managing appointments, errands, and household affairs.
    • Ensure a well-organized and balanced personal and professional life for the CEO.
  • Confidentiality and Discretion:
    • Maintain the utmost confidentiality and discretion at all times.
    • Handle sensitive information with integrity and professionalism.
  • Office Management:
    • Supervise the smooth functioning of the CEO's office, including managing supplies and equipment.
    • Facilitate efficient communication and workflow with internal and external parties.

Qualifications:

  • Education:
    • Preferably possess a tertiary degree in Business Administration, Communications, or a related field.
  • Experience:
    • Minimum of 5 years of experience as an Executive or Personal Assistant, ideally in a corporate setting.
  • Skills:
    • Exceptional organizational and time-management abilities.
    • Excellent written and verbal communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
    • Capacity to multitask and prioritize effectively in a fast-paced environment.
    • Strong problem-solving skills and attention to detail.
    • Exercise discretion and maintain confidentiality.
  • Attributes:
    • Proactive, self-motivated, with a positive demeanor.
    • Demonstrate a high level of professionalism and interpersonal competence.
    • Flexible and adaptable to changing priorities.

Benefits:

  • Competitive remuneration and performance-based incentives.
  • Comprehensive health, dental, and vision coverage.
  • Retirement savings plan with contribution matching.
  • Paid time off, including holidays.
  • Opportunities for professional advancement and development.

Application Process: If you are intrigued by this role, we encourage you to submit your resume and a cover letter outlining your qualifications and experience. Please indicate "Executive Assistant to the CEO Application" in the subject line. Kindly note that a background check will be part of the pre-employment vetting process.

Equal Opportunity Employer: Pitbull upholds equal employment opportunities for all. We celebrate diversity and are dedicated to establishing an inclusive workplace for our entire staff.

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