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Strategic Sourcing Coordinator

3 months ago

Halifax, Nova Scotia, Canada IWK Health Centre Full time

Company :

IWK Health**:

Req ID:176902

Department/Program:
Procurement, Supply Chain & Strategic Sourcing

Location:
Halifax

Type of Employment:
Temporary Hourly FT long-assignment (100% FTE) until 04/05/2025 x 1 position(s)

Start Date:

ASAP

Union Status:
Non-union, Management/Non Union Bargaining Unit

Compensation:
$32.0124**:

- **$ /hour

Closing Date:
March 31, 2024 (Applications are accepted until 23:59 Atlantic Time)


IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region.

We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other's talent and celebrate our successes.

We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs.

We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.


The Opportunity:

  • Reporting to the Manager of Contracts and Procurement, the Strategic Sourcing Coordinator supports the delivery of a comprehensive integrated supply chain service for the IWK Health Centre (IWK) ensuring an alignment between strategic and operational planning and excellence in client relations. This role is responsible to organize and synchronize the activities of various procurement functions within IWK. The Strategic Sourcing Coordinator will develop strategies to resolve issues in a timely manner while dealing with a variety of enquiries from department stakeholders. This position will be dealing with multisite, multidisciplinary, provincially or regionally focused procurement protocols and effectively manage multiple overlapping short and longterm priorities, without losing sight of day to day operational needs.
  • This role is responsible for procurement contracts oversight from creation to amendments as applicable, for both clinical and nonclinical commodities. The Strategic Sourcing Coordinator will facilitate the public tendering process as the Procurement Lead with the Internal Services Department (ISD), Province of Nova Scotia and the internal stakeholders. The Strategic Sourcing Coordinator is also responsible for providing procurement quality control, reviewing and auditing of contract files.

Specific Accountabilities include but are not limited to:

  • Preparing and executing complex types of bid documents, including Supply Arrangements (SAs), Requests for Standing Offers (RFSOs) and Requests for Proposals (RFPs).
  • Responsible for coordination of all Capital Equipment purchases for the Health Centre
  • Leading multiple strategic sourcing initiatives across the IWK, driving cost savings and process efficiencies
  • Negotiating contracts in conjunction with internal and external clients and vendors

Hours of Work:

75 hours biweekly, Monday - Friday

Your Qualifications:

  • Undergraduate degree in a related field is required (Bachelor's Degree in Commerce or Business preferred). A combination of equivalent education and experience may be considered.
  • Minimum three (3) years' experience clinical procurement or five (5) years of procurement experience is required
  • Experience with procurement process is required
  • Demonstrated experience working with the SAP system or other equivalent ERP systems.
  • Experience in procuring clinical commodities is an asset
  • Experience in procuring commodities for large scale projects is an asset
  • Recognized Professional Supply Chain Designation (CPP/SCMP or P.Log), Project management professional (PMP) certification and LEAN certification is an asset
  • Change management certification is an asset
  • Experience working in healthcare environments an asset
  • Contract management is an asset
  • Demonstrated ability to meet deadlines and achieve results
  • Strong management, problem identification and resolution skills
  • Possesses excellent communication and interpersonal skills
  • Ability to manage multiple priorities and strict deadlines
  • The ability to negotiate with vendors and other significant parties is required
  • Proven team player with excellent communication and interpersonal skills is required
  • Demonstrated ability to respectfully work with a variety of interprofessional team members required
  • High degree of initiative, diligence, attention to detail, and selfdiscipline/focus
  • Commitment to continual learning and willing to share knowledge and support the development of coworkers
  • Demonstrated commitment to Family Centred Care is required
  • Excellent in planning, multitasking, organizational and prioritization skills is required
  • Communicates effectively, builds effective relationships, promotes crossfunctional tea