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Inventory, Receiving and Asset Tracking Clerk
7 days ago
Department FPP - SMS - Procurement & Contract Management
Salary range $44,016.45 to $58,952.54
Hours per week 35
Grade 6
Posted date June 6, 2024
Closing date Will remain open until filled.
Position Type Full Time - Operating Funded
Description:
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.
Location - This role is in-person at North Campus Edmonton.
Working at the University of Alberta
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day.
Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just.
Working for Finance, Procurement and Planning
Finance, Procurement and Planning is responsible for financial reporting, resource planning, procurement, investments & treasury, and risk management & insurance.
We have a team of service partners who work closely with the faculties, units and staff across the institution to provide excellent client service.
Position
The Inventory, Receiving & Asset Tracking Clerk reports directly to the Equipment Services Coordinator and is part of the Procurement and Contract Management team (PCM) within Finance, Procurement and Planning.
The Inventory, Receiving & Asset Tracking Clerk is responsible for receiving and processing IST owned equipment located across campus and within their computer labs and classrooms.
In addition, the incumbent assists with the tracking of university assets.
Assets with an acquisition value greater than $5000 and assets that are less than $5000 that are defined as "desirable" are tracked and tagged within the Equipment Inventory database.
The Clerk will collect paperwork from multiple sources and process within PeopleSoft.The incumbent will prepare an inventory package that is sent to the equipment custodian for completion. The custodian will complete and return to the clerk to finalize the database update.
Duties
- Completes the receiving, recording and confirmation of quantity and quality of the goods received from University suppliers
- Inspects all shipments for damages or defects; record discrepancies and/or damage
- Communicates and coordinates with PCM Supply Consultants, IST and the supplier for product delivery, returns and replacements
- Verifies shipments; confirms the order placed vs amount received against the packing slip and purchase order details
- Completes the asset tagging process for IST equipment and other equipment across the University, updates the information into the appropriate database
- Labels the equipment for delivery and arranges for the items to be delivered to the location identified by the requisitionor
- Maintains accurate records and updates the inventory database in a timely manner
- Investigates and resolves situations where inventory does not match the documentation
- Manages the Surplus of equipment for the IST team
- Manages the inventory levels for IST
- Works with the coordinator to ensure process is efficient
- Identifies and implements areas for improvement
Minimum Qualifications
- Diploma or certificate in Business and Office Administration would be an asset
- High school diploma
- Knowledge and understanding of ERP systems and inventory management systems would be an asset
- Inventory management experience
- The ability to maintain accurate paperwork
Preferred Qualifications
- Keen eye for detail, proactive and willing to take initiative
- Strong written, communication and numeracy skills
- Demonstrated ability to follow process and direction
- Working knowledge of physical asset management
- Strong organizational and problem solving skills
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