Payroll Specialist

1 week ago

New Westminster, British Columbia, Canada Douglas College Full time

Work ArrangementsWhat Douglas Offers**- DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better.
The Role

  • Reporting to the Manager, Payroll Services and Systems, the Payroll Specialist is responsible for ensuring accurate and timely processing of fullcycle payrolls and related reports within a highly technical HR/Payroll system. The Payroll Specialist oversees all facets of payroll processing, statutory remittances, benefit premium calculations, pension remittances, and yearend reporting while establishing priorities within strict mandated and multiple timelines.
  • This position has been submitted for review. Additional information may be available to shortlisted applicants at the time of the interview._

Responsibilities

1. Analyzes and verifies documentation submitted for payment of employees while adhering to strict timelines and ensuring compliance with legislated regulations, College policies and collective agreements. Detects, investigates, and resolves any errors/discrepancies in accordance with established payroll standards and collective agreements and advises both HR and Payroll managers of necessary modifications.
- a) Assesses payroll change documentation received from HR for accuracy, completeness and compliance;
b) Reviews Banner records for accuracy and completeness;
c) Reviews time sheets, honoraria, contracts and other authorizations to hire for accuracy, compliance and completeness;
d) Communicates in writing and verbally with employees regarding incomplete paperwork or non-compliance of established payroll practices or College policies;
e) Provides in-depth training, advises and provides guidance to employees and managers in correct completion of documentation required to ensure timely payment to employees and adherence to collective agreements;
f) Communicates with employees, and other external stakeholders on sensitive and confidential issues;
g) Safeguards highly restricted payroll information while exercising discretion in handling this and other sensitive and confidential information, in accordance with The Freedom of Information and Protection of Privacy Act;
h) Interprets and implements any changes in government legislation, employment law, Municipal and College Pension, account coding or practices;
i) Collaborates with HR and other departments when investigating or responding to queries regarding payroll;

2. Calculates, processes, validates and generates payments to employees.
a) Verifies and enters initial benefits, pension and tax setup for new employees as well as any adjustments and changes for active and terminating employees;
b) Analyzes audit, error, and balancing reports from Banner and makes adjustments/corrections as needed through consultation with HR;
c) Monitors web timesheets and ensures successful interface with Banner. Generates payroll register through multi-step payroll process;
d) Calculates, validates, deducts and remits statutory deductions, union dues, pension, benefit premiums and other payroll withholdings, to ensure adherence to legislative compliance requirements to avoid substantial penalties for the College;
e) Develops and maintains spreadsheets containing complex pay calculations such as maternity/parental leave top-up, pay and benefit adjustments, workload changes;
f) Creates, maintains and reviews spreadsheets, reports and journal entries to ensure increments and adjustments have been calculated and processed correctly and that the payroll register is in balance and ensures the accuracy of pension reports and T4's at year end;
g) Creates, maintains and balances spreadsheets for the College and Municipal pension plans and completes various reports and forms as required by Pension Corporation;
h) Investigates and responds to Pension Corporation queries through on-line message board;
Monitors employees not currently enrolled in the Pension Plan to ensure timely enrollment;
i) Prepares and issues Records of Employment as required in accordance with Service Canada regulations;
j) Communicates both orally and written to employees on leave, and calculates and provides employee benefit cost information and arranges repayment of same;
k) Calculates and pays special payments upon termination. Must reference CRA for guidelines;
l) Maintains and validates the Banner employee leave balance information form for banked overtime and vacation, and calculates and processes adjustments as required.

3. Provides professional payroll knowledge to administrators, supervisors, employees, internal and external stakeholders.
- b) Maintains knowledge of and applies the Collecti

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