Administrative Support Assistant

1 week ago

Vancouver, British Columbia, Canada TEEMA Full time
Job Title: Administrative Support AssistantJob ID: PL8283368Location: Vancouver, BCOverview:The Administrative Clerk completes clerical and general office support tasks to optimize the capacity of a business group or process in support of achieving its mandate. What you will be doing:
  • Some work specific to supporting Real Time Systems group (shift and vacation schedule); office supplies maintenance, ordering, inventory; processing contracts an asset; ad hoc duties as needed.
  • Communicates, coordinates and corresponds with major customers and upper-level management personnel to handle material of an administrative nature
  • Performs a full range of clerical duties related to the administration of the related office including preparing employee documents such as staff reports, changes of status, requisitions for help, terminations, etc. and following up to ensure necessary action is taken, documenting new employees as required and ensuring induction of new employee orientation is taken
  • Performs a variety of word processing functions for the Business Unit/Area Manager and other related management staff by composing correspondence for signature of the Manager, preparing a variety of material on computerized word processing equipment, setting up and maintaining the office clerical systems and processing incoming and outgoing mail
  • Complete the work assigned by the acquiring manager or business group by processing data, generating reports, and scheduling meetings using basic skills in MS Office applications as well as applicable office procedures while providing status reports as required.
  • Communicate effectively with employees and appropriate third parties by responding to requests and creating meeting presentations, agendas, and minutes following the company's business communication guidelines.
  • Assist the business group or process in performing financial tasks by processing payments, and monitoring, reconciling, and reporting on assigned records in the accounting system, accurately and on time.
  • Ensure easy retrieval and safeguarding of the business group's or project team's documents by organizing files using databases and document/records management programs and following the company's document management standards.
  • Maintain confidentiality by using appropriate discretion in communication, data, and daily business practices following the company's Privacy Policy.
What you must have:
  • A minimum one (1) year of clerical and general office experience or equivalent.
  • High School graduation
  • Advanced typing skills
  • Basic MS Office skills (Word, Outlook, and PowerPoint)
  • Advanced English skills for professional environment, written and spoken
Term: 7-month contract; most likely to extendThis role requires regular or occasional attendance at a company workplace(s) and as such will be subject to the company's Contractor Vaccination Policy. This policy requires all contractor resources to be fully vaccinated by January 10, 2022 or prior to the work assignment start date whichever date is later. For more information about TEEMA and to consider other career opportunities, please visit our website at By applying to TEEMA on any job portal implies you are entering into a business relationship with us and therefore grants TEEMA consent to send you further job updates or industry and company-related information.

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