Procurement Administrator

2 weeks ago

Calgary, Alberta, Canada Boardwalk Full time

Boardwalk provides Canadians with a quality, comfortable, home living experience. We offer rental apartments and townhouses that come in a wide breadth of shapes, sizes and sets of amenities. We operate 33,000 units across Alberta, British Columbia, Ontario, Saskatchewan, and Quebec.

Boardwalk recognizes our Associates as our most valuable asset. We are proud to provide competitive wages, profit-sharing, and amazing benefits like flexible group medical and dental, fitness reimbursement, training and development, group RRSP matching, rental discounts, and more.

Looking for a detail-oriented and highly organized self-starter who can efficiently utilize their superior communication skills to ensure that Boardwalk is procuring the required services at the best value. This role requires excellent time-management skills, a strong understanding of services buying, and the ability to build and maintain relationships with service providers. The ideal candidate will be a quick learner who enjoys working with a close-knit team, while also able to self-manage to complete tasks independently and efficiently. If you love a good spreadsheet, this could be the job for you

Responsibilities:

  • Identify, evaluate, and select service providers based on Boardwalk's needs and requirements.
  • Develop and maintain a robust supplier base, ensuring competitive pricing and high-quality service delivery.
  • Collaborate with internal stakeholders to define service requirements and specifications.
  • Manage the end-to-end procurement process, including preparing, issuing, and receiving Request For Documents (RFx), evaluating bids and proposals, and selecting suppliers.
  • Issue purchase orders, contracts, change orders, etc. as required.
  • Ensure invoices are received and released for payment in a timely manner.
  • Negotiate contract conditions, and pricing to ensure favorable terms and cost savings.
  • Implement best practices for document control and contract lifecycle management.
  • Maintain accurate and up-to-date records of procurement activities, contracts, compliance reports, and vendor information.
  • Stay informed about market conditions, industry trends, new technologies/products, etc.
  • Liaise with other Boardwalk teams to provide project assistance.
  • Provide internal and external customers with superior service.
  • Manage and advance supplier relationships.
  • Adhere to industry regulations and compliance requirements.
  • Create and administrate annual capital and operational budgets.
  • Identify cost-saving opportunities and implement strategies to optimize procurement processes.
  • Exercise independent judgement within Boardwalk's procurement framework.

Experience and Educational Requirements:

  • Knowledge of French is an asset
  • Post-secondary education or relevant experience required
  • Background in services procurement, contract management, or project management preferred

Technical Requirements:

  • Intermediate proficiency with MS Office suite
  • Strong Excel Skills - pivot tables/charts, XLOOKUP, nested formulas, etc.
  • Ability to do basic financial analysis

Non-Technical Requirements:

  • Superior communication skills (written and verbal) with a strong attention to detail
  • Exceptional organizational, planning, and project management skills
  • Must be a decisive self-starter and demonstrate initiative
  • Able to analyze various situations and options, detect and prioritize urgent issues, and take appropriate action
  • Ability to work under pressure and meet deadlines
  • Must be capable of quickly learning new skills and grasping new concepts (i.e., must be able to quickly understand the requirements of requested jobs and learn to ask the right questions)
  • Ability to demonstrate fiscal responsibility
  • Must be honest, energetic, and excited to be part of a diverse and supportive team

Interested applicants are invited to submit a cover letter and resume.


We would like to thank you in advance for your application, however, only those candidates who are being considered will be contacted. Offers of employment will be contingent on satisfactory Security Background Checks, Reference Checks, and Post-offer/Pre-employment Physical Testing where applicable.

___________________________________________________________

Ready to shape the future of our communities? Come work with us and learn where doing what you love means never working a day in your life


Deeply rooted in family spirit and humility, Boardwalk's five core values of integrity, associates, teamwork, customer service and social responsibility are more than just words - they are a way of life. Coupled with our Golden Foundation of 'treat others as you would like to be treated,' 'be good,' 'love community' and 'have fun,' we believe in happiness and creating the most memorable experiences for both our Associates and Resident Members, continually looking for new and innovative ways to enhance and strengthen all our Boardwalk communities.


We hope these values speak to you as they speak so meaningfully to us


As we continue to grow, we remain unwavering in our commitment to providing Resident Members with the best quality rental communities. This same commitment means Boardwalk is always seeking individuals who have a positive attitude, are energetic and passionate, self-driven, productive, have the capacity to deliver high-quality results and who believe in the power of teamwork.


Together, with you as part of our team, we will continue to create meaning every day for those who choose to call Boardwalk home.

___________________________________________________________

Diversity, Equity and Inclusion Commitment Statement


We are committed to attracting and retaining a diverse team that will honour and celebrate your experiences, perspectives and unique identity regardless of age, ethnicity, race, colour, abilities, religion, socio-economic status, culture, gender, sexual orientation, gender identity and gender expression.


Together, our communities strive to create and maintain working and learning environments that are inclusive, equitable and welcoming.


We believe every Associate in our team enriches our diversity by exposing us to a broad range of values, customs and experience to better understand and engage with the world around us, identify challenges, so as to discover, design and deliver solutions together.

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