Accounting and Payroll Administrator

1 week ago


East Gwillimbury, Ontario, Canada St. Clair O'Connor Community Inc. Full time

We are a non-profit intergenerational housing community, that includes a small LTC facility along with Assisted Living, and Independent Living units providing Adult Day services, and that was founded about 40 years ago by two local Mennonite churches.


About the Opportunity
Payroll & HR Admin

  • Compiles, prepares and processes biweekly payroll for all employees
  • Process new hires, terminations, ROEs, changes to pay and any other related information
  • Ensures that Payroll information in ADP especially rates, deductions, employee status, other pay related information is updated at all times
  • Ensures that all payroll related claims like WSIB, Paid union leaves ,etc. have been reconciled and collected, as the case may be
  • Processes approved Group benefits and Pension enrollments and terminations
  • Prepares, posts and reconciles payroll journal entries with GL after each payroll, quarterly and annually
  • Prepares and reviews all yearend payroll related documentation and reconciliations
  • Guides employees on accessing ADP's Employees' Service Centre
  • Provides timely response on Payroll related inquiries from employees and Managers, government agencies, WSIB, funding parties, etc. utilizing knowledge and interpretation of policies, procedures, and legislation
Accounts Receivables

  • Process fullcycle Accounts Receivables
  • Maintains receivable modules within Newviews GL accounting system
  • Process Resident charges and EFT payments
- records transactions, updates Rent Rolls and prepares billing statements within 10 days of the month

  • Does monthly review to keep Resident and Vendor Account balances accurate and updated
  • Ensures billing deadlines are met monthly
  • Keeps Residents' accounts current and ensures collection of past due balances
  • Ensures LMR are updated and applied to account balances upon lease terminations
  • Prepares Annual Rent Tax Letters for Residents
  • Keeps the Residents' file complete and updated
  • Provides timely response on Residents concerns, other SCOC departments and employees,, etc. utilizing knowledge and interpretation of policies, procedures, and legislation
Accounts Payables

  • Process fullcycle Accounts Payable
  • Ensures vendor payment deadlines are met consistently
  • Ensures utilities and monthly bills are tracked and paid on time
  • Coordinates with Managers and vendors for the ontime submission of invoices to Finance for processing and implements processing cutoffs
  • Maintains vendors' list and ensures their contact details is updated in the system
  • Maintains payable modules within Newviews GL accounting system
  • Ensures proper approval, documentation and recording of vendors' invoice
  • Process Vendor invoices records invoices and prepares cheques and payments on time
  • Provides timely response on inquiries relating to vendors invoices ,other SCOC departments and employees, etc. utilizing knowledge and interpretation of policies, procedures, and legislation
Others

  • Reconciles GL and Payroll accounts in a timely manner
  • Compiles and prepares other reports and reconciliations as required
  • Support month end, quarter end and year end process close
  • Assists in the year end audit
  • Ensures compliance with SCOC internal control policies, legislations, directives regarding all company matters
  • Ensure accuracy, completeness and timeliness of transactions and records
  • Maintains high degree of confidentiality relating to all SCOC Finance, Accounting and Payroll information
  • Any other duties that may be assigned

Work Schedule - (On site)

Monday to Friday 9:30 AM to 5:30 PM


About You
Required

  • At least 5 years of accounting experience
  • PAYROLL/AP/AR
  • At least 3 years of fullcycle Canadian payroll experience
  • Ability to prepare reconciliations and interpret and understand variances
  • Ability to multitask and work under time pressure, meet deadlines and review one's work
  • Strong analytical and accuracy skills, excellent attention to detail
  • Strong understanding of Canadian payroll legislation, ESA
  • Proficient in MS Office Suite (Excel/Word)
  • Educational background in Accounting
  • Experienced with any accounting software
  • Excellent communication skills, verbal and written, ability to explain clearly to employees and Residents any adjustments to their accounts
  • Great customer service skills, tactful and diplomatic, works in manner that promotes the mission, vision and values of SCOC
  • High degree of professionalism and work ethic, can work well and collaborate with other members of the team
  • Can multitask and work under pressure
  • Can work overtime when required
Preferred

  • ADP Payroll software hands on experience
  • Canadian Payroll Association designation
  • Experienced in preparing payroll for unionized staff
You must currently be permitted to work in Canada to be considered for this opportunity. Our HR Department will be in touch with you if your profile meets the requirements for this role.

Job Types:
Full-time, Permanent

**Sal

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