Office Manager

1 week ago


East Gwillimbury, Ontario, Canada Fleur de lis Interior Design Full time

Office Management / Administrative Responsibilities

  • Responsible for answering incoming calls on multiline telephone system with a positive, helpful attitude
  • Time Tracking and Time Entry into Excel billing system
  • Create and manage monthly invoicing, credit cards and documenting expenses
  • Balancing client trust accounts
  • Responsible for a small retail furniture showroom in the front of the office
  • Coordinate and organize office activities and procedures
  • Oversee stock of office supplies
  • Receive deliveries and schedule couriers
  • Maintain the office condition and arrange necessary repairs
  • Responsible for opening and closing duties for the office

Executive Assistant Responsibilities

  • Providing support, to and ensuring efficiency and productivity of, the Designer / Owner is top priority
  • Scheduling meetings, interviews, and transportation for the Designer / Owner
  • Documenting time for invoicing
  • Prep Designer / Owner for all Meetings
  • Initial inquiries from potential clients

Project Management Responsibilities

  • Maintaining all client files, samples, and catalogue system
  • Research and pricing of products
  • Placing purchase orders for client projects
  • Schedule trades and track order progress
  • Tracking billable time
  • Direct Coordination with Client, Designer / Owner, and Contractors / Trades

Qualifications:
minimum 5-7 years of experience

Knowledge of the construction or interior design industry is a bonus, but not an absolute requirement.

This position is not suitable for a junior designer that is looking to move into a designer role.

Job Types:
Full-time, Permanent

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Extended health care
  • Life insurance
  • Onsite gym
  • Onsite parking
  • Paid time off
  • RRSP match
  • Tuition reimbursement
  • Vision care
  • Wellness program

Schedule:

  • 8 hour shift
  • Monday to Friday

Application question(s):

  • What are your Salary expectations?
  • Why are you currently searching for a new job?
  • Do you believe you possess the necessary qualifications and skills for this position, which involves providing support to a Project Manager? The responsibilities include maintaining client files, conducting research and pricing of products, placing purchase orders, scheduling trades, tracking order progress, and coordinating effectively with clients, designers/owners, and contractors/trades.

Work Location:
In person

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