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Office Manager
1 week ago
Office Management / Administrative Responsibilities
- Responsible for answering incoming calls on multiline telephone system with a positive, helpful attitude
- Time Tracking and Time Entry into Excel billing system
- Create and manage monthly invoicing, credit cards and documenting expenses
- Balancing client trust accounts
- Responsible for a small retail furniture showroom in the front of the office
- Coordinate and organize office activities and procedures
- Oversee stock of office supplies
- Receive deliveries and schedule couriers
- Maintain the office condition and arrange necessary repairs
- Responsible for opening and closing duties for the office
Executive Assistant Responsibilities
- Providing support, to and ensuring efficiency and productivity of, the Designer / Owner is top priority
- Scheduling meetings, interviews, and transportation for the Designer / Owner
- Documenting time for invoicing
- Prep Designer / Owner for all Meetings
- Initial inquiries from potential clients
Project Management Responsibilities
- Maintaining all client files, samples, and catalogue system
- Research and pricing of products
- Placing purchase orders for client projects
- Schedule trades and track order progress
- Tracking billable time
- Direct Coordination with Client, Designer / Owner, and Contractors / Trades
Qualifications:
minimum 5-7 years of experience
Knowledge of the construction or interior design industry is a bonus, but not an absolute requirement.
This position is not suitable for a junior designer that is looking to move into a designer role.
Job Types:
Full-time, Permanent
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- Onsite gym
- Onsite parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
Schedule:
- 8 hour shift
- Monday to Friday
Application question(s):
- What are your Salary expectations?
- Why are you currently searching for a new job?
- Do you believe you possess the necessary qualifications and skills for this position, which involves providing support to a Project Manager? The responsibilities include maintaining client files, conducting research and pricing of products, placing purchase orders, scheduling trades, tracking order progress, and coordinating effectively with clients, designers/owners, and contractors/trades.
Work Location:
In person
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