Administrative Operations Assistant Under The Tree

7 days ago

Maple Ridge, British Columbia, Canada The Family Education and Support Centre Full time

Administrative/Operations Assistant
Under the Tree Childcare Centre Program Administrative/Operations Assistant

  • The position is for 3540 hours a week.
  • Location in East Maple Ridge.
  • Fast paced environment.
  • Start date: As soon as possible for training.

Job Details:

  • Work collaboratively with other members of the program management team.
  • Work with clients from a variety of cultural and diverse background
  • Work with staff and parents to provide support and conflict resolution where necessary.
  • Manage waitlist for all program areas.
  • Submit monthly enrollment reports to Fees and Subsidy Coordinator and Accounting
  • Receive payments, issue receipts, issue invoices as needed and in accordance with program and agency protocol.
  • Produce and maintain staffing schedule.
  • Carry out Designate Management duties in absence of Operations Manager.
  • Ensure grocery provision is done including managing shopping list and doing online ordering.
  • Order office and program supplies.
  • Scheduling driver requirements for Out of School Care Program.
  • Maintain program website and social media.
  • Engage with the client database CRAFTS as needed.
  • General building maintenance, ensuring that the appropriate people are called to take care of issues

Skills and Abilities:

  • Experience working with vulnerable families and children.
  • Ability to role model prosocial behaviour, empathy and understanding.
  • Excellent communication and interpersonal skills. This position requires working
  • Demonstrated ability to work independently with mínimal direction, to problem solve, to take initiative, to anticipate potential problems/conflicts and take appropriate actions, to organize and prioritize work.
  • Knowledge of child protection requirements including duty to report.
  • Knowledge and skills working with families requiring access to resources and services within the community.
  • Knowledge of ability to demonstrate a commitment to celebrating cultural diversity.
  • Ability to work respectfully and collaboratively in a team setting.
  • Knowledge and understanding of family support systems in the community.
  • Facilitation, conflict resolution, and trauma training skills an asset.
  • Experience providing administrative support and a strong knowledge of Microsoft 365, Excel, Publisher, and other software.
  • Early Childhood Educator Certificate and a second language are an asset.
  • Reliable transportation essential

Job Types:
Full-time, Permanent

Salary:
From $21.00 per hour

Benefits:

  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite childcare
  • Onsite parking
  • Paid time off
  • Tuition reimbursement
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday
  • No weekends

Ability to commute/relocate:

  • Maple Ridge, BC V2X 1M4: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (preferred)

Experience:

  • Administrative: 1 year (preferred)
- working with families and children: 2 years (preferred)

Shift availability:

  • Day Shift (required)

Work Location:
In person

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