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Administrative Assistant

3 months ago

Maple Ridge, British Columbia, Canada Scholars Education Center Full time
Responsibilities

Tasks

  • Supervise other workers
  • Establish and implement policies and procedures
  • Train other workers
  • Train, direct and motivate staff
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR
consultants

  • Plan, organize, direct, control and evaluate daily operations
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail
and other material and co-ordinate the flow of information

  • Set up and maintain manual and computerized information
filing systems

  • Type and proofread correspondence, forms and other
documents

Supervision

  • 1 to 2 people
  • 34 people
  • 510 people
people

Experience and specialization

Computer and technology knowledge

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
Area of specialization

  • Correspondence
  • Reports and records
Additional information

Work conditions and physical capabilities

  • Work under pressure
  • Attention to detail
  • Repetitive tasks
  • Large workload
Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability

Benefits:

Financial benefits

  • Bonus
Other benefits

  • Free parking available

Salary:
$27.00-$28.00 per hour

Benefits:

  • Dental care
  • Onsite parking
  • Paid time off
  • Tuition reimbursement
  • Vision care

Flexible Language Requirement:

  • English not required

Schedule:

  • Monday to Friday
  • Weekends as needed

Supplemental pay types:

  • Bonus
pay

Ability to commute/relocate:

  • Maple, ON L6A 0A9: reliably commute or plan to relocate before starting work (required)

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Front desk: 1 year (required)
  • Administrative experience: 1 year (required)

Language:

  • English (required)

Shift availability:

  • Day Shift (required)

Work Location:
In person