Pt Administrative Assistant

2 weeks ago

Mississauga, Ontario, Canada Stacie Sadek, HR Consultant Full time
About the Job


This is a unique opportunity for someone that is passionate about organization, is positive and loves to support a great team with their administrative needs in a part-time role.


Have you ever thought about what it is that makes you extraordinary?

  • Are you the most organized person you know?
  • Are you keen on learning and researching to acquire new knowledge and help your team?
  • Do you like to have fun but at the same time be focused?
  • Are you clear and concise in your communication?
  • Are you dedicated to taking concepts and turning them into actionable items?
If you answered yes to most or all of these, keep reading

About the Role:


The primary function of the part-time Administrative Assistant is to provide administrative support to the Accounting & Finance team in accurately performing routine clerical duties.

The Administrative Assistant will help increase productivity and efficiency while contributing to a great team environment.

We are seeking a part-time Administrative Assistant to join us in our Mississauga office who enjoys.

  • Being the initial point of contact for the accounting department.
  • Data entry of accounts payable and credit card transactions in Quickbooks.
  • Code receipts, expenses, accounts payable invoices and forward to appropriate accounting personnel.
  • Maintain and update smartsheets to track deadlines and other important tasks.
  • Organizing and maintain filing systems both physical and digital.
  • Organize, maintain, and schedule teams' calendars and availability.
  • Opening and distributing incoming correspondence and other material and coordinate the flow of information internally.
  • Ensure the operation of office equipment and supplies by completing preventive maintenance requirements, calling for repairs and ordering supplies, maintaining equipment inventories, and evaluating new equipment and techniques.
  • Typing and proofreading correspondence, forms, and other documents.

Requirements:

SUCCESSFUL CANDIDATES WILL POSSESS THE FOLLOWING QUALIFICATIONS:

  • Highly organized.
  • Knowledge of MS Office, including basic to intermediate skills in excel, word and Adobe.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Is naturally proactive and a selfstarter in completing tasks.
  • Keeps a positive attitude.
  • Works well independently and as a team player under pressure and within tight deadlines.
  • Ability to switch gears at a moment's notice.

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