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Office Administration Clerk

3 months ago

Sudbury, Ontario, Canada Northern Security Ltd Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 3 years to less than 5 years

Work setting:

  • Private company, corporation or industry

Tasks:

  • Type and proofread correspondence, forms and other documents
  • Receive and forward telephone or electronic enquiries
  • Work on reports from manual or electronic files, inventories and databases
  • Process incoming and outgoing mail manually or electronically
  • Send and receive messages
  • Perform basic bookkeeping tasks
  • Prepare and format page presentation
  • Compile data, statistics and other information
  • Prepare invoices and bank deposits
  • Provide general information to clients and the public
  • Photocopy and collate documents for distribution, mailing and filing
  • Order office supplies and maintain inventory
  • Conduct research
  • Perform data entry
  • Provide customer service
  • File material in storage area
  • Label files according to retention and disposal schedules
  • Label, file and retrieve documents
  • Locate and remove files requested
  • Organize and schedule office work
  • Prepare and monitor contracts and budgets
  • Store, update and retrieve financial data

Computer and technology knowledge:

  • MS Word
  • MS Excel

Area of specialization:

  • Forms and records

Security and safety:

  • Criminal record check

Work conditions and physical capabilities:

  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Attention to detail
  • Work with mínimal supervision

Personal suitability:

  • Adaptability
  • Hardworking
  • Integrity
  • Positive attitude
  • Time management
  • Dependability
  • Efficient interpersonal skills
  • Organized

Screening questions:

  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?

Health benefits:

  • Dental plan
  • Health care plan
  • Vision care benefits

Financial benefits:

  • Group insurance benefits
  • Life insurance

Support for newcomers and refugees:

  • Participates in a government or community program or initiative that supports newcomers and/or refugees
  • Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
  • Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
  • Supports newcomers and/or refugees with foreign credential recognition
  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees
  • Provides diversity and crosscultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for Veterans:

  • Participates in a government or community program or initiative that supports Veterans
  • Offers mentorship, coaching and/or networking opportunities for Veterans
  • Supports Veterans in translating their military skills and experience into the language of the civilian job market

Support for Indigenous people:

  • Participates in a government or community program or initiative that supports Indigenous people
  • Offers mentorship, coaching and/or networking opportunities for Indigenous workers
  • Develops and maintains relationships with indigenous communities, indigenousowned businesses and organizations
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  • Facilitates access to Elders who can offer support and guidance to Indigenous workers

Support for mature workers:

  • Participates in a government or community program or initiative that supports mature workers
  • Applies hiring policies that discourage age discrimination
  • Provides staff with awareness training to create a welcoming work environment for mature workers
  • Offers mentorship, coaching and/or networking opportunities for mature workers
  • Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, projectbased or seasonal work, etc.)
  • Offers phased reentry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities)
  • Provides workspace accommodations, such as ageappropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)
  • Offers resources to help mature workers plan their retirement (for example: financial planning, access to pension and benefits, lifestyle adjustments, etc.)

Supports for visible minorities:

  • Participates in a government or community program or initiative that suppor