Administrative Assistant

1 week ago


Wolfville, Nova Scotia, Canada Old Orchard Inn Full time

Work Term:
Temporary

  • Work Language: English
  • Hours: 32 to 48 hours per week
  • Education: College/CEGEP
  • Experience: 1 year to less than 2 years

Work setting:

  • Relocation costs not covered by employer
  • Hotel, motel, resort

Tasks:

  • Coordinate the flow of information within the team
  • Evaluate daily operations
  • Open and distribute mail and other materials
  • Supervise other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Conduct performance reviews

Computer and technology knowledge:

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Adobe Photoshop
  • Social Media
  • Accounting software
  • Human resources software
  • MS Office
  • Simply Accounting
  • Adobe Acrobat Reader
  • Google Drive

Security and safety:

  • Criminal record check

Transportation/travel information:

  • Own transportation
  • Own vehicle
  • Valid driver's licence

Work conditions and physical capabilities:

  • Ability to work independently
  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks

Personal suitability:

  • Ability to multitask
  • Excellent oral communication
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Quick learner

Screening questions:

  • Are you available for shift or oncall work?
  • Are you available for the advertised start date?
  • Are you currently a student?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?

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