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Administrative Supervisor

3 months ago

Markham, Ontario, Canada Royal Lepage Golden Ridge Realty, Brokerage Full time

Full-Time Opportunity

Job Requirements

  • Customer service Oriented, well organized and thrives in a fast paced environment.
  • Articulate communicator, handle agents and clients calls with a professional demeanor, able to work with people whose first language is not English
  • Strong time management skills
  • Prioritize workload and adheres to established deadlines
  • Monitor postclosing procedures.
  • Supervise and optimize administrative systems within the office.
  • Oversee deal closing process
  • Coordinate and schedule service providers such as printing company, call center, cleaners etc.
  • Familiarity with Real Estate Software, including Broker Bay, Skyslope, and TRREB.
  • Understanding of HR responsibilities such as onboarding, posting job advertisements, reviewing resumes, and conducting interviews.
  • Address real estate inquiries from agents and clients
  • Review real estate documents, contracts, and agreements for compliance with legal and organizational standards.

Position Descriptions

  • Greet and assist clients and sales representatives
  • Provide support for Deal Secretary and our real estate agents; Assist with preparation of documents related to sales. leases. as well as exclusive listings
  • Monitor the flow of correspondence to ensure proper action is taken in a timely manner
  • Schedule appointments, meetings and follow ups for agents and brokers
  • Provide clerical assistance as needed
  • Proficient with MS Office and Google suite, familiar with social media platforms
  • Facilitate in filing organization (hardcopy and electronic copy) of deal documents

Core Competencies

  • Exceptional interpersonal and problem solving skills
- confidence to work independently - and know when to ask for help

  • Mandarin Speaking and writing is a MUST, familiar with Mandarin social media platforms
  • Customer service / real estate industry experience is an asset
  • Previous experience as a Real Estate Office Manager or Deal Secretary is beneficial

What's in it for you Impact
It's a chance to be part of a company that rewards and recognizes merit, supports continuous learning and skills development, and creates new opportunities

You will have the opportunity to move in specialized facet or move into Real Estate sales or another area of the business

This is the chance to take your career experience on an exciting trajectory, learning and growing every day

How to apply

Please submit the following:

  • Resume

Job Types:
Full-time, Part-time, Permanent

Salary:
$21.00-$26.00 per hour

Benefits:

  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • Onsite parking
  • Tuition reimbursement
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift

Language:

  • Mandarin (preferred)

Work Location:
In person