Program Admin Assistant

1 week ago

Toronto, Ontario, Canada SickKids Full time

About SickKids:


Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world.

As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education.

Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day.

SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description:

We are looking for a
Program
Administrative Assistant to join our team Are you a dynamic individual who is eager to learn or expand on current skill sets within research administration? Do you want to work for a leading healthcare research organization that is dedicated to conducting research to improve the lives of children around the world? If this sounds like you, then we have an opportunity for you


As an integral member of the Child Health and Evaluative Science Program, the
Program Administrative Assistant will provide operational and administrative support to the program and 3 scientists.


Here's What You'll Get to Do:

Research Activities

  • Update research CVs (e.g., CIHR CCV), assist with research team meetings, conference abstracts and editing and formatting manuscripts for publication.
  • Maintain curriculum vitae information in a database program for tracking of publication records and research grant information to be used for reporting to various organizations
  • Assist with Research Ethic Board [REB] submissions

Finance

  • Process expense reimbursements and liaise with appropriate personnel to followup on financial matters.
  • Analyze monthly financial reports and follow up on discrepancies.
  • Process and monitor cost centre expenses and other services.
  • Process payments, credit card expenses and all other financial responsibilities

Human Resources

  • Support Human Resource functions as it relates to recruitment, performance and attendance management, and terminations
  • Coordinate payroll information for hiring of trainees adhering to university human resources and payroll deadlines
  • Facilitate the orientation and onboarding of new staff and trainees
  • Automated Express Net Timekeeping

Presentations and Social Media

  • Design, update and maintain content for research websites.
  • Work on presentations and social media.

Meetings & Travel

  • Coordinate travel arrangements for Faculty and staff
  • Organize and/or provide support for meetings, events and conferences arranging travel and accommodations, and preparing itineraries.
  • Manage processing of travel reimbursements and related expenses
  • Prepare and distribute agendas, reports, presentation material and minutes for meetings, perform followup and/or implementation of items resulting from minutes

Calendar Management

  • Schedule and confirm appointments for Scientist (s) using judgment to reschedule or book appointments according to changing priorities

Program Related Operations Support

  • Assist in program related activities
  • Concierge/primary contact person for the program
  • Assist with the preparation of program databases and list serves

Here's What You'll Need:

  • Postsecondary degree/diploma is required.
  • Minimum of 3 years of senior administrative experience, preferably in the health care industry
  • Ability to troubleshoot and learn new computer and/or webbased programs
  • Ability to work in a fast paced environment with multiple priorities, both independently and as a team member
  • Excellent oral and written communication and organizational skills.
  • Excellent attention to detail and proven ability to meet deadlines

Our Commitment to Diversity:

The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital's receipt of all necessary documentation.

**How to Apply

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