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Executive Assistant

3 months ago

Toronto, Ontario, Canada Royal Bank of Canada Full time

Come Work with Us
At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.


Whether you're helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that matters in the world, in an environment built on teamwork, service, responsibility, diversity, and integrity.


Job Title
Executive Assistant

What is the opportunity?


The Executive Assistant would be responsible to support and coordinate the day-to-day operations and administration for WM Strategy & Transformation.

The EA would provide day-to-day support to the Vice President of WM Strategy & Transformation (S&T), assist with S&T communications, help organize team meetings, events and activities for the WM S&T team, as well as team member onboarding support.


What will you do?

  • Provide support for the VP of Wealth Management Strategy & Transformation; calendar including prioritizing, scheduling and managing conflicts; booking of team meetings utilizing WebEx and Conference details.
  • Manage the calendar invitations and prereads sent to the Wealth Management and Insurance Operating Committee. Be part of the team which manages and sets the agenda of the OC.
  • Coordinate periodic offsite meetings, liaising with different stakeholders to create participant lists, manage invitations, meeting materials, etc. ensuring collaboration with various business functions to ensure seamless execution of meetings and events. Assisting and overseeing the planning and execution of events, luncheons, seminars, holiday events, etc.
  • Ensure new hires are onboarded successfully, ensure they have the access and assets required. Collect assets when offboarding staff.
  • Manage inventory, order supplies, keep records of approvals, and ensure adequate supply items for office flow
  • Process expenses for VP and balance to Amex statement, regularly review expenses and usage. Ensure expense reimbursement is within the expense report guidelines; Validate expense reports prior to Head approval on the expense report system

What do you need to succeed?

Must have

  • Excellent verbal and written communication skills in English
  • Fully proficient with MS Office (Word, Excel, PowerPoint, and Outlook)
  • Extremely well organized, pays strong attention to detail and able to work efficiently & accurately with mínimal supervision
  • Ability to prioritize and work independently under tight deadlines in a fastpaced environment
  • Ability to work well within a team environment
  • Effective at working with leaders across different levels in the organization

Nice-to-have

  • Financial services industry experience

What's in it for you?

  • Exposure to strong mentorship and leadership examples
  • A worldclass training program in financial services
  • Opportunities to be a valuable member of a closeknit, collaborative team that encourages networking
  • A comprehensive Total Rewards Program including bonuses and flexible benefits

Job Summary

Address:

TORONTO, Ontario, Canada

City:

CAN-ON-TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

Wealth Management

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

:00

Application Deadline:

:00

Inclusion
and Equal Opportunity Employment
At RBC, we embrace diversity and inclusion for innovation and growth.

We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work.

We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.


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