Senior Administrative Assistant

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Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers-New Brunswick, is seeking a Senior Administrative Assistant for the Office of Academic and Advising Services, Undergraduate Education within the School of Arts and Sciences. The Senior Administrative Assistant is the liaison with University offices regarding administrative matters related to transfer students. Such offices include the Registrar, Admissions, and University Enrollment Services.

Among the key duties of this position are the following:

• Organizes and manages major processes in the Office of Transfer Student Services.
• Processes the tracking of new incoming transfer students on a semester-by-semester basis.
• Processes course evaluations for new transfer students for possible transfer credit of classes taken prior to their arrival at the School of Arts and Sciences.
• Processes pre-approval of transfer credit for continuing SAS students and process course evaluations for possible transfer credit for courses taken by continuing SAS students who did not obtain approval in advance of taking the courses.
• Shares relevant information with other offices within the Office of Academic Services, including the Office for Nontraditional Students and Special Populations, and the Office for Academic Standing, Probation, Retention, and Assessment.
• Directs the day-to-day work of graduate interns, and work student students and Transfer Mentors.
• Ensures that the numerous phone calls, voice messages, and email messages are answered by this staff in a timely, professional, and accurate manner.
• Directs and oversees the general administrative processes for the Office of Transfer Student Services.
• Two years experience in an academic administrative setting.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Excellent communication skills and the ability to prioritize multiple tasks and meet deadlines.
• Must demonstrate knowledge and understanding of office administration, organization, coordination, and computer literacy.

Preferred Qualifications

• Three years experience in an academic administrative setting.
• Microsoft Office Suite, IMS , ImageNow/Perceptive Content, and various Transfer Center databases.

Physical Demands and Work Environment

Special Conditions

Posting Number

Posting Number 24ST1091

Posting Open Date

Posting Open Date 05/14/2024

Special Instructions to Applicants

Regional Campus

Home Location Campus

Home Location Campus Livingston (RU-New Brunswick)

City

City Piscataway

State

State NJ

Position Information Recruitment/Posting Title Senior Administrative Assistant Job Category URA-AFT Administrative Department Undergrad Edu - Academic Svcs Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. Posting Summary Rutgers-New Brunswick, is seeking a Senior Administrative Assistant for the Office of Academic and Advising Services, Undergraduate Education within the School of Arts and Sciences. The Senior Administrative Assistant is the liaison with University offices regarding administrative matters related to transfer students. Such offices include the Registrar, Admissions, and University Enrollment Services.

Among the key duties of this position are the following:

• Organizes and manages major processes in the Office of Transfer Student Services.
• Processes the tracking of new incoming transfer students on a semester-by-semester basis.
• Processes course evaluations for new transfer students for possible transfer credit of classes taken prior to their arrival at the School of Arts and Sciences.
• Processes pre-approval of transfer credit for continuing SAS students and process course evaluations for possible transfer credit for courses taken by continuing SAS students who did not obtain approval in advance of taking the courses.
• Shares relevant information with other offices within the Office of Academic Services, including the Office for Nontraditional Students and Special Populations, and the Office for Academic Standing, Probation, Retention, and Assessment.
• Directs the day-to-day work of graduate interns, and work student students and Transfer Mentors.
• Ensures that the numerous phone calls, voice messages, and email messages are answered by this staff in a timely, professional, and accurate manner.
• Directs and oversees the general administrative processes for the Office of Transfer Student Services.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Nonexempt Grade 05 Position Salary Annual Minimum Salary Annual Mid Range Salary Annual Maximum Salary Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to . Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• A bachelor's degree.
• Two years experience in an academic administrative setting.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Excellent communication skills and the ability to prioritize multiple tasks and meet deadlines.
• Must demonstrate knowledge and understanding of office administration, organization, coordination, and computer literacy.

Preferred Qualifications

• Three years experience in an academic administrative setting.

Equipment Utilized

• Microsoft Office Suite, IMS , ImageNow/Perceptive Content, and various Transfer Center databases.

Physical Demands and Work Environment Special Conditions Posting Details Posting Number 24ST1091 Posting Open Date 05/14/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Livingston (RU-New Brunswick) City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's Degree?
  • Yes
  • No
• Do you have three years experience in an academic administrative setting?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at or via email at .

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