Department Administrator

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The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Department Administrator ( IAM ) for the Division of Institutional Planning & Operations (IP&O). Reporting to the Director of Identity and Access Management ( IAM ), the IAM Department Administrator will provide administrative support for the Director and the IAM management team, who provide business service solutions for the entire Rutgers (RU) community- university wide.

Among the key duties of this position are the following:

• The Department Administrator will facilitate and coordinate the data gathering for required reporting from the IAM areas. This includes status reports, financial/budget, operational, and other required reporting.
• The Department Administrator will work closely with the IAM Director on website content updates, marketing materials and general communication efforts.
• Ensures timely, effective communication across teams as well. this position will actively work with business owners, internal IT team, product and consulting vendors.
• The individual in this role must be able to function effectively with a high degree of independence and minimal direct supervision.
• Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
• A minimum of two years relevant experience in an administrative function.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Excellent communication and data management skills, and computer literacy (Microsoft Office)

Preferred Qualifications

• Preferred applicable experience within Higher Education

Physical Demands and Work Environment

Special Conditions

• Clean Driving Record

Posting Number

Posting Number 24ST0463

Posting Open Date

Posting Open Date 03/06/2024

Special Instructions to Applicants

Regional Campus

Home Location Campus

Home Location Campus Rutgers University - New Brunswick

City

State

State NJ

Position Information Recruitment/Posting Title Department Administrator (IAM) Job Category URA-AFT Administrative Department IPO-Identity & Access Mgmt Overview The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations. Posting Summary Rutgers, The State University of New Jersey, is seeking a Department Administrator ( IAM ) for the Division of Institutional Planning & Operations (IP&O). Reporting to the Director of Identity and Access Management ( IAM ), the IAM Department Administrator will provide administrative support for the Director and the IAM management team, who provide business service solutions for the entire Rutgers (RU) community- university wide.

Among the key duties of this position are the following:

• The Department Administrator will facilitate and coordinate the data gathering for required reporting from the IAM areas. This includes status reports, financial/budget, operational, and other required reporting.
• The Department Administrator will work closely with the IAM Director on website content updates, marketing materials and general communication efforts.
• Ensures timely, effective communication across teams as well. this position will actively work with business owners, internal IT team, product and consulting vendors.
• The individual in this role must be able to function effectively with a high degree of independence and minimal direct supervision.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Nonexempt Grade 05 Position Salary Annual Minimum Salary Annual Mid Range Salary Annual Maximum Salary Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to . Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
• A minimum of two years relevant experience in an administrative function.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Excellent communication and data management skills, and computer literacy (Microsoft Office)

Preferred Qualifications

• Preferred applicable experience within Higher Education

Equipment Utilized Physical Demands and Work Environment Special Conditions

• Clean Driving Record

Posting Details Posting Number 24ST0463 Posting Open Date 03/06/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University - New Brunswick City New Brunswick/ Edison State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a minimum of a Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices?
  • Yes
  • No
• Do you have a minimum of two years relevant experience in an administrative function?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at or via email at .

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To learn more about Rutgers University's commitment to diversity and inclusion on its campuses, click here . #J-18808-Ljbffr

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