Office Administrative Assistant

1 week ago

Ottawa, Ontario, Canada The Stebbins Engineering & Manufacturing Company Full time

CANADIAN STEBBINS ENGINEERING & MFG. CO. ULC
2373

Stevenage Drive Phone:
Ottawa, ON CANADA K1G 3W1 Fax:

OFFICE ADMINISTRATIVE ASSISTANT

Ottawa, Ontario

The Stebbins Engineering and Manufacturing Company specializes in the design, manufacture, and installation of corrosion resistant linings for pressurized and atmospheric vessels. As a civil/structural specialist, we also design and build corrosion resistant, reinforced concrete tanks. The range of capabilities we have are focused in industries, such as Pulp & Paper, Mining & Metals, Chemical/Petrochemical Refineries, and FDG/CCS Scrubbers.

Our Ottawa branch,
CANADIAN STEBBINS ENGINEERING & MFG. CO. ULC, is actively seeking an Office Administrative Assistant with 3 to 5 years related work experience.

The Office Administrative Assistant is generally responsible for directing phone calls, responding to inquiries, and managing meeting schedules.

The Administrative Assistant performs general clerical work for the Accounts/Projects Managers and Operations team, creates and maintains recordkeeping systems, schedules appointments, and facilitate communication with clients.


Responsibilities:

  • Processes incoming/outgoing mail
  • Prepare outgoing courier packages
  • Receive/open and distribute all incoming courier packages
  • Distribute customer purchase orders
  • Transmission of faxes
  • Create and maintain letter files/follow up files/job files (both electronic and hard copy)
  • Answer and direct ALL incoming phone calls
  • Prepare letters and memos for Accounts/Projects Managers and Operations team
  • Update job file and drawing databases
  • Enter purchase orders
  • Review, edit, and issue documents such as proposals, internal instructions and reports.
  • Take minutes for operations meetings
  • Make copies of documents when requested
  • Manage the phone system
  • Prepare invitations/agendas/and board room for board meetings
  • Prepare documents for Criminal Record Checks
  • Prepare customs documents for across border shipments
  • Prepare reports for Employee overseas travel and submit to HR. This includes Canadians traveling to US.
  • Collect Employee vacation and absence schedules from staff Managers and submit to HR.

Qualifications:

  • General office and computer skills
  • MS Word, Excel, Outlook and web browsers
  • Knowledge of business terminology and general business practices/procedures
  • Document review, correcting, editing, formatting


 Translating documents
  • English, French
  • Excellent communication skills both verbally and written
  • Ability to work independently or as part of a team
  • Able to deal effectively with people and to maintain effective working relationships with other employees
  • Ability to understand and carry out instructions

Education:

  • High School Diploma

Employment Standards:

  • Must be able to follow prescribed office policies and procedures and obey all safety rules
  • Maintain confidentiality of sensitive and confidential information
  • Always maintain a professional appearance in manner and attire
  • Work well with others, have good communication skills

Equipment Used:

  • Multiline telephone system
  • Computer
  • Copier
- postage meter

Job Demands:

  • Standing, walking, sitting, carrying, climbing stairs, reaching, speaking, kneeling, seeing, hearing, problem solving, alertness, memory, finger/hand dexterity, overtime, phone contact, working with inhouse staff and outside public, meeting deadlines, reading.

Working Conditions:

  • Office environment

Job Types:
Full-time, Permanent

Pay:
$15.50-$32.63 per hour

Benefits:

  • Casual dress
  • Company pension
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off

Schedule:

  • 8 hour shift
  • Monday to Friday

Supplemental pay types:

  • Overtime pay

Ability to commute/relocate:

  • Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (preferred)

Experience:

  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

  • Office Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada GEMTEC Consulting Engineers and Scientists Limited. Full time

    GEMTEC is a growing firm with offices throughout Atlantic Canada and in Ontario, and we are looking for a motivated and skilled Office Administrative Assistant to join our Team. GEMTEC management understands that creative, talented employees are assets, and that investing in employee development is an investment in our firm. We strive to have employees that...

  • Office Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Wildlife Habitat Canada Full time

    Office Administrative AssistantWildlife Habitat Canada (WHC) is a national, non-profit, charitable conservation organization that works to conserve wildlife habitat in Canada through wise conservation investments.WHC is currently administering two federal grant programs:The Habitat Conservation Stamp Initiative (Federal)The Land Trusts Conservation Fund...

  • Office Administrative Assistant

    1 week ago

    Ottawa, Ontario, Canada Cuso International Full time

    Description: Office Administrative Assistant Location: Ottawa, Canada Start Date: May 2024 Status: Unpaid Volunteer Placement Placement Length: 12 Months, 2-3 days per week Language Requirements: English (required); French or Spanish (desirable) Eligibility: Must be legally able to work in Canada ABOUT CUSO INTERNATIONAL Cuso International is an...

  • Office Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada ReConstruct Full time

    Enjoy working in an exciting and fast-paced environment? Are you a self-driven individual with an eye for detail? We may have a job for youReConstruct is an established fast-growing construction company. We appreciate our employees and believe in rewarding hard work. ReConstruct offers a competitive wage and full health benefits.ReConstruct is looking to...

  • Administrative Assistant, Dean's Office

    1 week ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities:Reporting to the Manager (Business Academic Operations), the Administrative Assistant - Dean's Office works in a public service area and is required to work in person in a highly collegial, team environment; acts as the immediate back-up to the Administrative Assistant - Faculty Services, plays an on-going supporting role as...

  • Office Administrative Assistant/ Bookkeeper

    1 week ago

    Ottawa, Ontario, Canada St-Laurent Academy Inc. Full time

    THE POSITIONThe Office Administrative Assistant/General Book Keeper role is responsible for providing front office support to the School Administration and Accounting Teams Full time Monday to Friday (8AM 4PM) Benefits available after successful completion of a probationary period include: Extended group health, dental and medical benefits, RRSP group plan,...

  • Medical Office Administrator/medical Assistant

    2 weeks ago

    Ottawa, Ontario, Canada LMC Healthcare Full time

    LMC Healthcare (LMC) is Canada's largest specialist care provider in diabetes & endocrinology. We're transforming diabetes care by making it more accessible, comprehensive, and patient-centric than ever before. LMC has 13 multi-disciplinary centers of excellence and 22 clinical research sites located in 3 provinces (Ontario, Alberta, and Quebec). Our 60+...

  • Office Administrator

    1 week ago

    Ottawa, Ontario, Canada Ottawa Chamberfest Full time

    ORGANISATION DESCRIPTIONOttawa Chamberfest aspires to change lives through music by presenting chamber music in an annual summer festival, a concert series, and community engagement and arts education activities. Under the artistic leadership of violinist Carissa Klopoushak, Ottawa Chamberfest is committed to artistic excellence, innovation in programming,...

  • Office Administrator

    1 week ago

    Ottawa, Ontario, Canada Clean Water Works Inc. Full time

    Clean Water Works, a leading full-service environmental company, is looking for an Office Administrator to join its team.As an Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office environment.RESPONSIBILITIES: Collect, open, and distribute daily mail and deliveries in a timely manner Set up and track...

  • Office Administrator

    1 week ago

    Ottawa, Ontario, Canada GFL Environmental Full time

    GFL is searching for an organized self-starter to be our new Office Administrator at our Ottawa office.The responsibilities include customer service, billing administration and various office administration tasks.Key Responsibilities: Answering and directing calls in a courteous and professional manner Receiving of paperwork and entry into database system...

  • Office Administrator

    2 weeks ago

    Ottawa, Ontario, Canada McDonald's Full time

    Office AdministratorWe are more than just your local restaurant. We are a collection of hardworking small-business owners. Did you know that from coast to coast, we serve delicious choices to more than 2.5 million people in over 1,400 locations every day, or that we have proudly helped more than 387,000 Canadian families with sick children through Ronald...

  • Office Administrator

    2 weeks ago

    Ottawa, Ontario, Canada Windmill Development Full time

    Develop financially successful real estate projects that help people learn to live happy, healthy lives within the resources of our planet.- Advise others how to do this on their development projects through our advisory arm, Urban Equation.- Partner and share risk so other developers can join us in transforming the development industry.- Give responsible...

  • Office Administration

    2 weeks ago

    Ottawa, Ontario, Canada JWK Utilities & Site Services Ltd. Full time

    JWK Utilities & Site Services Ltd. is a commercial electrical contractor that has worked in the Ottawa area for the past 18 years. We offer competitive wages, RRSP matching, and a health benefit plan. JWK primarily works within the City of Ottawa and the surrounding areas with our head office in Carp, ON.JWK Utilities is looking to hire an organized,...

  • Office Administrator

    2 weeks ago

    Ottawa, Ontario, Canada Applied Electronics Limited Full time

    Applied Electronics Limited is a national industry leader in Digital Media Integration Solutions and Service. Our primary goal is to provide our customers with the highest degree of customer satisfaction in all aspects of our business.We are currently seeking an Office Administrator to work in person for our Ottawa office.A quick learner with advanced...

  • Office Administrator

    1 week ago

    Ottawa, Ontario, Canada Minto Group Full time

    OFFICE ADMINISTRATOR (permanent full-time)Monday to Friday 37.5 hours per week; In-Office roleLocation: 180 Kent Street, Ottawa Ontario.Build your future at MintoSince 1955, we've been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it's all about special moments — like the thrill of a new...

  • Office Administrator

    4 weeks ago

    Ottawa, Ontario, Canada Minto Group Full time

    OFFICE ADMINISTRATOR (permanent full-time) Monday to Friday 37.5 hours per week; In-Office role Location: 180 Kent Street, Ottawa Ontario. Build your future at Minto Since 1955, we've been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it's all about special moments — like the thrill of a...

  • Office Administrator

    1 month ago

    Ottawa, Ontario, Canada Minto Group Full time

    OFFICE ADMINISTRATOR (permanent full-time) Monday to Friday 37.5 hours per week; In-Office role Location: 180 Kent Street, Ottawa Ontario. Build your future at Minto Since 1955, we've been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it's all about special moments — like the thrill of a...

  • Office Administrator

    1 week ago

    Ottawa, Ontario, Canada Bird Construction Full time

    Office AdministratorWhere Greatness GrowsThe greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within...

  • Office Administrator

    2 weeks ago

    Ottawa, Ontario, Canada OCM Auto Financing Full time

    Reporting to the Management team, the Office Administrator will be responsible for the following activities:Provide administrative and office support. Maintain CRM systems including, but not limited to, Microsoft Dynamics and CCH iFirm. Assist in new employee onboarding. Oversee purchasing of office supplies ensuring that basic supplies are always available....

  • Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Gorilla Voltage Full time

    Job briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.What does an Administrative Assistant...