Portfolio Administrator

1 week ago

Canada Jarislowsky Fraser Limited Full time
_Please see English below._

Contribuer au succès global du service des opérations en veillant à ce que des buts, des plans et des initiatives individuels précis soient exécutés ou mis en oeuvre dans l'appui des stratégies et des objectifs opérationnels de l'équipe. S'assurer que toutes les activités menées sont conformes aux règlements, aux politiques internes et aux procédures en vigueur.

**Responsabilités**
- Assurer la liaison quotidienne entre le client et le gestionnaire de portefeuille.
- Examiner de manière proactive les comptes des clients pour les besoins de trésorerie à venir, y compris les paiements de frais à JFL et au dépositaire, et s'assurer qu'aucun compte client n'est en position débitrice.
- Travailler en étroite collaboration avec l'administrateur de la gestion des données des comptes (ADMA), ainsi qu'avec toutes les autres équipes des opérations, afin de résoudre les questions, de réduire les erreurs, de préparer les envois mensuels et trimestriels aux clients et de s'assurer que toute la documentation est envoyée aux clients avec précision et en temps voulu.
- Maintenir la documentation du client à jour. Par exemple, lettres mensuelles, ensemble de bienvenue, collaboration avec le client ou son comptable pour trouver les informations manquantes sur la valeur comptable.
- Suivre les procédures de conformité et informer rapidement le service de conformité de toute activité nouvelle ou inhabituelle.
- Assurance qualité : Valider les rapports, les factures, les reçus, etc. avant leur envoi.
- Assurer le paiement rapide des factures de JFL et travailler avec le gestionnaire de portefeuille pour recouvrer les soldes impayés.

**Éducation / Expérience / Autres informations**
- Baccalauréat en finance, en commerce, en économie ou dans un autre domaine connexe.
- 3 à 5 ans d'expérience professionnelle dans un rôle similaire.
- Expérience dans le secteur des investissements de préférence (société de courtage, d'investissement ou de fiducie).
- Connaissance approfondie d'Excel et expérience avec la suite Microsoft Office.
- Bilingue, espagnol et anglais. Excellentes capacités de communication, tant à l'écrit qu'à l'oral.

**Conditions de travail**
- Travaille dans un environnement de bureau standard. Le travail à domicile peut être nécessaire (ex : COVID 19).

- Contributes to the overall success of the operation department ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team's business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

**Responsibilities**
- Act as the daily liaison between the client and the Manager.
- Proactively review client accounts for upcoming cash needs including fee payments to JFL and custodian and that no client account falls into a debit position.
- Work closely with Account Data Management Administrator (ADMA), as well as all other Operations teams to resolve any questions, reduce errors, in preparing monthly and quarterly client mailings and to ensure that all documentation is sent out to clients accurately and on a timely basis.
- Keep client documentation up to date. Ex. monthly letters, welcome kits, working with client or their accountant to find missing book value information.
- Follow compliance procedures and notify Compliance promptly of new or unusual activity.
- Quality Assurance: Validate reports, invoices, receipts etc. before they are sent out.
- Ensure prompt payment of JFL invoices and work with Account Manager to collect outstanding balances.

**Education / Experience / Other Information**:

- Bachelor in Business or Economics or another related field.
- 3-5 years of work experience in a similar role.
- Investment industry experience preferred (Brokerage, Investment or Trust Company).
- Strong knowledge of Excel and experience with Microsoft Office Suite.
- Bilingual, Spanish and English. Excellent communication skills, both written and oral.

**Working Conditions**
- Work in a standard office-based environment. Home-based work may be necessary (e.g. COVID 19).

**Job Types**: Full-time, Fixed term contract

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Montréal, QC H3A 2R7: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Financial services: 3 years (preferred)

**Language**:

- French (preferred)
- English (preferred)

Work Location: Hybrid remote in Montréal, QC H3A 2R7

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