Administrator, Construction Governance

1 week ago

Hamilton, Ontario, Canada Cogeco Connexion Inc Full time
Our culture lifts you up—there is no ego in the way. Our common purpose? We all want to win for our customers. We aim to always be evolving, dynamic, and ambitious. We believe in the power of genuine connections.

Each employee is a part of what makes us unique on the market:
agile and dedicated.

Time Type:
Regular Temporary (Fixed Term)

Job Description:
- : In accordance with established procedures, policies, and available tools, the incumbent is responsible for providing administrative assistance to the Ontario Governance team. Processing and tracking of capital and operating expenditures of various projects for Network Delivery, Network Expansion & Network Evolution depts. In addition, the incumbent will be responsible for the coordination of various processes in liaison with the Finance and Accounting Departments.

KEY RESPONSIBILITIES

  • Daily invoice validations and continually monitor project invoice inbox/tasks for Supplier invoices. Forward the invoices to the responsible staff for review, corrections, and approval. Enter all invoices on the tracking sheet.
  • Generate weekly reports on invoice processing to show trend analysis. (Outstanding invoices, data cleaning, & invoice approval performance)
  • Perform followup calls on outstanding or rejected invoices.
  • Complete invoice receiving when required.
  • Manage the Dropship process, invoicing, receiving & tracking.
  • Scrutinize invoicing related to Change Request processing and advise the Governance Manager when accepted practice has been breached.
  • Biannually attend the 4 Network Delivery Regional team meetings to provide feedback on invoicing stats, and reinforce the invoicing & drop ship process.
  • Provide support to Network Delivery, Network Expansion, and Network Evolution administrators, as required for vacations, yearend, or as needed.
  • Organize meetings/conference calls, and attend meetings to record the minutes. Assist in the development and distribution of agendas and the followingup of action items.
  • Prepare and enter Governance project information into Workday. Create purchase requisitions and internal requisitions. Track expenditures for all projects for under/over budget expenditures.
  • Assist in the preparation and tracking of the capital project budgets.
  • Remedy searches for ticket detail investigations, and searches for activities performed by Cogeco at an address in the last 5 years, using any software available to you.
  • Performs other duties and/or projects as required.
  • As part of their work, employees must take all necessary measures to ensure their own health and safety, and that of their coworkers and the public in general. They must use available personal protective equipment at all times and comply with all Health & Safety instructions, guidelines, policies, and procedures issued by the Company.
  • To support Cogeco's ultimate goal of providing excellent service to current and potential customers, the incumbent must be constantly attentive and responsive to both external and internal customers' needs and assist in the resolution of any issues or concerns in a timely and professional manner while ensuring that the solution meets the customer's needs.
  • ESSENTIAL QUALIFICATIONS
ACADEMIC TRAINING- College Diploma or combination or equivalent education and experienceWORK EXPERIENCE- 3+ years experience preferably in a similar administrative environment 3+ years experience working with Workday with respect to PR creation, requisition searches, invoice receiving, and project tracking. Understanding of Construction/Installation/Service/Repairs workflow would be an asset.- SPECIFIC COMPETENCIES- Detail-oriented with solid problem-solving, and analytical skills are required. Exceptional organization skills and adaptability to working with conflicting priorities, deadlines, and changing workflows. Solid interpersonal skills with a winning customer service attitude and a high level of professionalism when dealing with problems and complaints from internal or external customers. Self-motivated with the ability to take initiative in identifying and resolving problems independently. Advanced PC skills including the ability to work proficiently in MS Word, Excel, and Google Suite (incl Google Studio). Knowledge of the Remedy Ticket Management System. Knowledge of the Workday Financial system is required. Knowledge of general accounting principles and practices. Bilingual (French/English) would be an asset

  • You'll benefit from:
- _Flexibility:_ Yes, we think that what you do matters. At work and at home._
- _Fun: _We laugh a lot, it makes every day brighter._
- _Discounted services:_ We provide amazing services to our clients, and you'll get them at home, because you deserve them._
- _

Rewarding Pay:
_ Let's be honest, everybody likes to make a good salary. We offer attractive compensation packages, and it comes with a great culture._
- _Benefits:_ We've got you covered._
- _Career Evol

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