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Construction Office Administrator

3 months ago

Hamilton, Ontario, Canada SONA Construction Limited Full time

About Us:


Sona Construction Limited, a distinguished General Contractor specializing in Commercial, Industrial, and Municipal Construction, is seeking a skilled and detail-oriented Construction Office/Project Administrator to join our team.


Responsibilities:

  • Undertake diverse clerical tasks including photocopying, daily documentation, mailing, and meticulous filing to ensure operational efficiency.
  • Provide swift and precise administrative and clerical support to office personnel, fostering a seamless workflow.
  • Execute administrative duties for the construction team, ensuring meticulous documentation and timely reporting.
  • Perform a spectrum of administrative tasks to uphold the smooth functioning of the office environment.
  • Extend support to the project manager and onsite staff for projectspecific requirements, exhibiting flexibility and resourcefulness.
  • Maintain an organized filing system for project correspondence, ensuring its accuracy and uptodatedness.
  • Prepare purchase orders and subcontractors' documents for construction contracts.
  • Maintain updated contact list of trade partners, suppliers, and vendors.
  • Oversee the processing and submission of submittals, ensuring compliance with project requirements and regulations.
  • Draft and submit Requests for Information (RFI)
  • Track shop drawings, monitoring their creation, submission, review and approval status to ensure alignment with project specifications and timeline.
  • Note: This job description is not exhaustive. The employee may be assigned other duties as necessary to meet the evolving needs of the organization._

Requirements:

  • Possess a minimum of 2 years of experience as a project administrator within the construction industry, demonstrating a comprehensive understanding of project dynamics.
  • Exhibit superior written and verbal communication skills, with a keen eye for document preparation and proofreading.
  • Demonstrate the ability to thrive under pressure, meeting deadlines with composure and assurance.
  • Proficiency in MS Office suite (Word, Outlook, Excel, and PowerPoint), leveraging technology to streamline administrative tasks.
  • Showcase strong organizational prowess, coupled with the ability to multitask and prioritize effectively, ensuring operational efficiency.

Job Type:
Full - Time

Salary:
$20 - $28 per hour

Expected Hours: 40 per week

Benefits:

  • Casual Dress
  • Dental Care
  • Extended health care
  • On-Site Parking
  • Vision Care

Schedule:

  • Day shift
  • Monday to Friday

Experience:

  • 2 year experience as project administrator in construction industry

Ability to Commute:

  • Hamilton, ON L8L 4K5 (required)

Work Location:

  • In person

Salary:
$20.00-$28.00 per hour

Expected hours: 40 per week

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Bonus pay

Education:

  • Secondary School (preferred)

Experience:

- office administration: 2 years (required)

Language:

  • English (required)

Ability to Commute:

  • Hamilton, ON L8L 4K5 (required)

Ability to Relocate:

  • Hamilton, ON L8L 4K5: Relocate before starting work (required)

Work Location:
In person