Research and Administrative Coordinator

1 week ago


Toronto, Ontario, Canada Lennard Commercial Real Estate Full time

Administrative Duties

  • Prepare and send DocuSign
  • Printing, scanning, binding, mailing/couriering documents in office when possible and offsite if required
  • Drafting offers, letters and other documents in Microsoft Word, must be comfortable working in trackchanges
  • Preparing fillable questionnaires using powerpoint and Adobe PDF
  • Drafting reports
  • Uploading documents to Sharefile/assigning users/filing CA's & updating the datarooms/sending files
  • Organizing company files in company drive
  • Working in Microsoft Office to create spreadsheets, word documents, powerpoint presentations and documents as required
  • Formatting Word documents
  • Debranding, manipulating and combining PDF's in Adobe
  • Other duties and projects as required (there may be some more "Ad Hoc" personal requests)

Research Duties

  • Use industry tools to search, prepare, update and manage listings and agreements and standard forms
  • Conduct searches and amalgamate information into packages a variety of different style packages using PowerPoint
  • Create postal code plotting analyses
  • Manage MLS and other listing expiries,
  • Completing Corporate Profile Reports & Parcel Register Searches
  • Gather Zoning information
  • Collect demographic information
  • Gather property information/photos/maps
  • Other research assistance as required

General Office Tasks

  • Keep up to date with printer maintenance/calibrating printer to ensure colour quality. Ensure paper is stocked (when in office)
  • Manage printing materials (binding tabs, binding coils, good paper, cardstock covers, etc.) and coordinating with office coordinator to restock supplies as needed
  • Maintaining the kitchen, ensuring kitchen supplies are stocked and dishwasher is emptied in the morning and loaded a end of day
  • Picking up the mail/newspaper and delivering it within office, sending outgoing mail as needed
  • Receiving incoming couriers and delivering packages to agents desks
  • Answering and directing phone calls
  • Printing Labels

Essentials

  • MS Office Suite Proficiency
  • Strong Research skills and attention to detail
  • Track Changes Guru
  • Excellent organizational skills & attention to detail
  • Team oriented, very positive attitude
  • Ability to use Adobe Acrobat
  • Familiarity with Adobe suite is a plus
  • Very good prioritization skills/multitasking/meeting deadlines
  • Understanding the need to always follow up

Job Types:
Full-time, Permanent

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • RRSP match

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Bonus pay

Experience:

  • Administrative experience: 1 year (preferred)
Real Estate: 1 year (preferred)
Microsoft Office: 3 years (preferred)

Work Location:
Hybrid remote in Toronto, ON M5J 2H7

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