Research Contracts Coordinator Research Contracts

1 week ago

Toronto, Ontario, Canada St. Michael's Hospital Full time
The Office of Research Administration (ORA) is currently looking for a Research Contracts Coordinator to join the contracts team. The contracts team reviews research agreements for all three sites that are a part of Unity Health Toronto (St. Michael's Hospital, St. Joseph's Health Centre and Providence Health Care).

The primary responsibility of the Research Contracts Coordinator is to support research contracts review by overseeing the intake and signature process for contracts as well as managing the database.


The research contracts teams oversees the receipt and review of research agreements, including clinical trial agreements, material transfer agreements, non-disclosure agreements, service agreements and other research-related contracts.

With this position comes the opportunity to learn about contract negotiation and there is potential for growth within the team.


DUTIES & RESPONSIBILITIES:


Responsibilities for the Research Contracts Coordinator include the in-take and final execution/signature of all research contracts, provides customer service support to the research community and external partners, template support, process improvement, training, data analysis & tracking, and detailed filing and management of all contracts in the database.

The Research Contracts Coordinator will be required to support the contract review process by effectively communicating with Principal Investigators and their research teams about their contracts, and coordinating institutional signatures through the Adobe sign process.

The role is the key support person for the contracts team and for the research community. It supports a team of reviewers as well as more than 100 researchers at Unity Health.

Additional responsibilities include preparing reports and graphs using excel, updating the website, setting up internal and external meetings, attending meetings and taking minutes, ensuring database information is accurate and up to date and maintaining ongoing communication with the database developer regarding updates and recommended changes.


QUALIFICATIONS:

  • Undergraduate degree OR equivalent combination of similar coordination experience and alternative education;
  • Minimum 2 years coordination or similar coordination experience in administration;
  • Experience in healthcare setting preferred;
  • Experience working in an office;
  • Demonstrated ability to work independently and collaboratively with others
  • Excellent communication skills (written and verbal)
  • Excellent Time management and organizational skills.
- "Tech Savvy" (intermediate+ knowledge of Excel, knowledge editing pdfs including pdfs that are "locked", understanding Adobe Sign and issues that come up with the program, ability to clearly communicate and troubleshoot with PI's/researchers experiencing tech issues (re: Adobe Sign).

  • Excellent customer service experience and the ability to remain professional under pressure and competing priorities.
  • High degree of attention to detail required.
  • Process driven and experience writing out and detailing processes
  • High degree of problem solving and investigation required.
  • Experience in a high volume fastpaced environment.
  • Adaptability to changing levels of urgency (Same day signatures, Financial Year end increased workload, last minute urgent requests).
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